Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Record keeping is an important part of running a business. Aside from being a requirement in many cases, keeping accurate records helps you stay organized and ensures you can access the information you need when you need it. And while it might not be the most exciting part of business ownership, proper records management makes
Mailroom automation is a game-changer for businesses that manage large volumes of incoming mail. By automating the flow of mail throughout your organization, you can cut down on manual labor, minimize missed communications, and speed up customer response times. However, every business is different, requiring a customized approach to mailroom automation that suits its specific
A small change is coming to the Health Insurance Portability and Accountability Act (HIPAA) in 2024, in regards to managing reproductive health information. The Department of Health and Human Services (HHS) finalized these changes in April 2024, bringing in new rules on how this information is handled and protected. Here’s what you need to know
Switching from paper to electronic recordkeeping is a big change for any business. Not only will your office be more efficient and less cluttered, but you’ll also be able to eliminate many of the unnecessary expenses associated with paper recordkeeping. However, storing records digitally comes with its own costs, and being able to calculate and
Savvy business owners are always looking for new ways to save money and increase their bottom line. But in the quest to trim the fat, many overlook the potential savings that can come from modernizing their business’s record-keeping practices. And honestly, that’s not surprising. Record-keeping is typically seen as a mundane necessity, a side effect
Imagine a busy law firm with a room full of client files dating back a few decades. One evening, after hours, a burst pipe on the floor above sends water cascading down, soaking several boxes of critical documents below. By the time the first employee arrives the next morning, the damage has already been done:
For accounting firms, paperwork is a constant companion. From tax documents to financial statements and everything in between, accountants need to keep track of a ton of documentation to get the job done. Keeping these records organized ensures that your practice operates efficiently while also helping you avoid compliance issues down the road.
Book scanning has become an increasingly popular option for those looking to preserve, share, or access books in a digital format. Digitizing books extends the lifespan of the content they contain, enhances their accessibility, and makes them easier to share an increasingly digital world. Whether your goal is to protect historical texts from the ravages
Transitioning from paper to digital record-keeping is an exciting step for any business. Think of the space you’ll save and how much easier it will be to locate important documents. However, scanning your documents is just the beginning. To truly benefit from your new digital system, you’ll need to choose the right document management system
Not long ago, microfilm was considered a breakthrough in records storage. It was widely adopted by libraries, government agencies, and businesses as the go-to solution for managing large amounts of information. For the first time, paper documents and photographs could be condensed onto small reels and fiche cards, an efficient, space-saving way to preserve records.