Legal Document Scanning Service
For law firms and attorneys' offices, efficient records management is essential. The ability to quickly locate critical documents pertinent to your cases is critical for your firm's success.
Our secure legal document scanning service will help you transform your paper records into a text-searchable archive of digital files, enhancing the security and accessibility of your records.
Modernize Your Workflow
A painless transition to a
paperless firm.
Whether you require a one-time batch conversion or ongoing legal scanning services, we can help. SecureScan has over 22 years of legal document imaging experience, collaborating with law offices and legal departments across various industries. We facilitate the conversion and management of important legal documents, ensuring their accuracy and security.
Simplify Compliance
The security of your sensitive documents is our top priority. Our legal scanning service employs processes and technologies that adhere to state and federal regulations governing confidentiality and data privacy.
Improve Security
Digitizing legal documents greatly minimizes the chances of unauthorized access, loss, or damage. It also provides robust disaster protection for your records, safeguarding them against unforeseen events and ensuring their longevity and accessibility.
Reduce Costs & Clutter
Legal practices manage an extensive volume of paperwork, and the costs associated with storing these documents can quickly add up. Transitioning to digital recordkeeping reduces storage costs while eliminating excess clutter, leading to a more efficient and organized workspace.
High Volume Solution
Large scale legal scanning projects are tedious and time consuming, but they are no issue for our team. We make quick work of digitizing and indexing your files, freeing up your staff to handle more important tasks.
Greater Efficiency
Cloud based document management eliminates time wasted searching for documents. Share digital files with multiple team members regardless of geographical location, enabling efficent collaboration and instant access to data.
Legal document imaging,
done right.
Our straightforward approach to legal document scanning will take the stress out of your conversion project. Our experts will guide you through the entire process, taking the guesswork out of scanning your legal documents.
Free Consultation
Talk to one of our specialists, who will evaluate your needs and answer any questions you have about the scanning process.
Project Planning
We will work one on one with your team to create a customized conversion plan designed to fit the specific needs of your firm.
Implementation
We begin the work of digitizing your files, handling the organization, conversion, indexing, and subsequent quality control processes.
Protect the privacy of your information
SecureScan regularly works with law firms, government agencies, educational institutions, and medical practices to securely scan and convert sensitive documents while maintaining strict regulatory compliance.
Our number one commitment is to the safety and security of your sensitive data. Our team members receive HIPAA training and security assessments, and our scanning pipeline utilizes state-of-the-art security measures to protect the confidentiality of your documents.
Security & Compliance
Save time and money by reducing your reliance on paper.
Scanning and converting your files can significantly reduce on the amount of paperwork you have to handle, transfer, and file on a daily basis. Time spent rummaging through filing cabinets and stacks of paper for documents is better spent working on your case.
Legal document imaging improves organization while decreasing the time needed to locate vital information, helping to better prepare you for presenting your case.
Try Our Free Scanning Price Calculator
Manage large volumes of documents with ease.
Digitizing your legal documents allows you to create one central repository, aggregating emails, text messages, browser history, and other evidence relevant to your case.
Share digital files with multiple team members regardless of geographical location, enabling efficient collaboration and instant access to all your data in one place.
Get a Customized QuoteThe Complete Guide To Legal Scanning
Download Our Guide
Our comprehensive guide contains everything you need to know about converting your legal paperwork into secure, digital formats. Learn how our secure legal document scanning services can transform the way your legal practice operates.
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Here's what our customers
are saying...
With a project that needed the highest quality, we were unsuccessful with prior document imaging service providers, working with SecureScan allowed us to preserve public records safely and efficiently.
The use of sophisticated scanning and imaging software and processes has made us a more efficient operation, allowing us to reallocate space for part-time staff with zero construction costs.
Since partnering with SecureScan, we have been able to significantly improve the processing time associated with applications to the University At Albany, allowing for a more timely and thorough review of our applicants.
Common Questions
Get answers to frequently asked legal document scanning services.
Why Should My Law Firm Digitize Our Legal Documents?
Law firms often lag behind other industries in adopting new technology. With the rise of digital legal services and clients expecting online accessibility, digitizing your legal documents is a cost-effective way to add value to your services. Key processes that can benefit from a document scanning workflow include:
- Contracts
- Legal billing
- Expense and time tracking
- Client accounting
- Compliance
What Are the Benefits of Outsourcing Legal Scanning Services?
Digitizing and indexing legal documents can be a tedious, time-consuming task. It requires a significant investment in scanning equipment, software, and employee training. Efficiently categorizing and organizing large volumes of documents for productivity isn’t always straightforward.
A professional document scanning service removes the guesswork and effort from the process. It’s cost-effective, reduces stress, and helps you maximize the usability of your documents.
What Are the Main Benefits of Scanning Legal Documents?
Converting legal documents to digital formats provides numerous advantages for your firm:
- Instant document retrieval and access from any location
- Secure sharing with internal team members
- Enhanced security through password protection and encryption
- Improved organization and reduced office clutter
- Reclaimed office space by minimizing physical document storage
- Easy integration with your current case management system
What Types of Legal Documents Can Be Scanned?
We can digitize various legal records, including contracts, case files, court transcripts, deposition records, wills, deeds, and discovery materials. We can also handle documents of unusual sizes including oversized documents. Optionally, we can use optical character recognition to extract information from your records, making it directly searchable within your system.
Are Scanned Legal Documents Accepted as Evidence in Court?
Yes, reproductions of records created through our scanning process hold the same legal significance as the originals and can be used for all purposes, including as evidence in court.
How Do You Maintain Chain of Custody for Legal Documents?
We track all documents throughout the scanning process with a detailed chain of custody to ensure accountability and security.