Records Management Knowledge Center

Learn how to manage, organize, and store your critical data more efficiently.

Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.

Starting January 1st 2023, any digitized document submitted to the National Archives or the Library of Congress must achieve a minimum 3 star FADGI rating. But what does that even mean?! With this deadline quickly approaching, there has never been a better time to learn about FADGI, NARA’s new requirements, and the implications they may

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Business owners often find that as their company grows, the number of invoices that need to be managed increases exponentially.   Without hiring additional employees, it can be difficult to keep up with the demand, leading to missed payments, duplicated invoices, and data entry errors.  These small errors can lead to big problems, including damaging vendor

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With data breaches and identity theft on the rise, businesses and their customers are faced with near constant reminders about the consequences of poor data management. To counter this growing epidemic, many businesses invest heavily in security and infrastructure for their stored documents to ensure their data is protected throughout its lifecycle. However, the protocols

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Converting thousands of paper records into an efficient, easy to use electronic record keeping system is no easy task. In fact, there are a lot of things that can go wrong along the way that can turn this process into a waking nightmare if you don’t know what you’re doing. That’s why businesses typically outsource

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A growing number of businesses are ditching their outdated paper record keeping systems in favor of modern electronic records management systems. But why? What motivates a business to undergo such a complicated and time consuming process? If it isn’t broken, don’t fix it… right?   Wrong.  Paper is an extremely inefficient way of storing information. In

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Record keeping is an essential part of running any business. In fact, a highly organized record keeping system can help your organization operate more efficiently, eliminate filing errors, meet your retention requirements, and so much more. However, properly managing your records is an expensive, frustrating, and often time-consuming process that siphons resources away from other

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It’s unavoidable: Businesses have to deal with a ton of sensitive documents.  Whether it’s customer information, employee records, or even trade secrets, it’s the business’ responsibility to keep these records confidential. However, paperwork is often passed back and forth between departments and sometimes, even between companies.  And that can make it difficult to ensure that

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As technology improves and the cost of digital storage plummets, a growing number of organizations are moving away from physical documents entirely, instead choosing to store their vital business data digitally in an electronic records system. And for good reason. Businesses who continue to rely on paper record-keeping suffer from reduced productivity, increased costs, and

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Businesses rely on the information they collect to provide goods and services to their customers, and to drive important business-related decisions.  They also need to store a ton of documentation, including employee records, financial records, and contracts, many of which must to be kept on file for an extended period of time in order to

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What is one thing that every educational institution, from early education to higher learning has in common? The answer: Paperwork, and tons of it! On-boarding new students, hiring staff, and meeting fiduciary responsibilities generates a massive amount of documentation.  And to make matters worse, complying with state guidelines and federal privacy laws like FERPA means

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