Records Management Knowledge Center

Learn how to manage, organize, and store your critical data more efficiently.

Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.

Completing your document scanning project marks a significant step toward a streamlined, digital future for your business.  What comes next is equally important: ensuring that you’re fully able to take advantage of your new digital recordkeeping system. From securing your digital data to improving the efficiency of your daily workflow, the post-scanning journey is filled

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Scanning resolution plays a fundamental role in determining the quality and effectiveness of digitized documents.  While most people are familiar with the term ‘resolution’, understanding its intricacies and the impact it has on scanned materials often remains a mystery.  This guide aims to bridge that knowledge gap, offering a comprehensive understanding of scanning resolutions and

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Once a ubiquitous solution for preserving important documents, microfilm was, at one time, the go-to storage medium for libraries, legal firms, healthcare institutions, and government agencies.

However, the scarcity of microfiche readers and scanners today can make accessing and using this data challenging.

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During the document scanning process, businesses typically extract the most important information from their records to store it digitally as metadata. This metadata can later be used for searching, categorization, or analysis for various purposes.  In most cases, Optical Character Recognition (OCR) technology is the go-to solution. However, there are instances where OCR might not

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Protecting digital documents is a critical aspect of records management, and encryption plays a huge role in this process. While physical documents can be easily stolen, improperly accessed, or tampered with, digital documents offer robust features to circumvent these issues right out of the box. These features, however, are only effective when they’re properly implemented,

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In the construction industry, dealing with the large volume of paperwork generated for each project can be a challenge.  From blueprints and contracts to permits and inspection reports, construction businesses handle a wide variety of documentation on a daily basis.  As these documents pile up over time, managing them becomes increasingly difficult, especially when relying

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Businesses transitioning from paper to digital record-keeping have a unique opportunity to greatly enhance the security and safety of their documents. This is, after all, one of the biggest factors driving businesses to invest time and resources into the process. In order to take full advantage of the exciting possibilities that come with going paperless,

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Preparing for a large document scanning project can seem daunting, especially if it’s your first time. Many businesses find themselves feeling a bit lost, unsure of their role in the process and what needs to be done beforehand. Don’t worry, getting ready for your project is a lot easier than you might think. In this

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The management of medical records is a crucial aspect of healthcare, impacting both patient care and administrative efficiency.  Due to the enhanced efficiency and accuracy offered by electronic records management, a growing number of medical practices have adopted digital record-keeping, a move that reflects the industry’s broader digital transformation.  When providers make the transition from

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With so many factors to consider, choosing the right document scanning service for your business can be a complex process.  From the volume of documents to be scanned to the nature of the material (be it sensitive or confidential), each service offers distinct features and benefits. However, by understanding the nuances of the many different

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