Human resources departments are under increased pressure to process, store, and manage employee records in an efficient and cost-effective way. However, traditional paper filing systems are time consuming, outdated, and cumbersome. Our Human Resources scanning service helps you modernize your employee records system by converting your paper documentation into a searchable archive of digital files.
Paperless HR Done Right
SecureScan has been helping businesses digitize their human resources documents for more than 20 years. Our HR scanning service can help you streamline and automate your workflows, reducing operational costs and drastically increasing the efficiency of your HR department.
Hours of your time spent sifting through boxes and filing cabinets looking for an employee record becomes seconds after converting your files into a text-searchable archive of digital documents.
Filing cabinets and paper piles are a commonly overlooked ongoing expense. From increases in productivity to reduced data storage costs, scanning and converting your records into digital images reduces data management and storage costs.
Provide human resources personnel, benefits administrators, management, and auditors with instant and secure cloud-based access to employee records, regardless of physical location.
Our HIPAA compliant HR records scanning service makes it easy to meet legal and professional confidentiality obligations. We leverage advanced technologies and employee training protocols that protect your confidential data.
Scanning and converting your employee records eliminates wasted office space lost to filing cabinets and paper storage, allowing you to reclaim your office while reducing paper clutter.
Automate routine tasks that previously required manual labor, including the deletion of employee data that falls outside of your retention policy, notify employees of changes to benefit eligibility, and more.
Maintain Regulatory Compliance
At SecureScan, the safety and security of your documents is our top priority. Every SecureScan employee undergoes a strict hiring and background check process, as well as rigorous HIPAA training and certification to ensure the proper handling of your sensitive data. All documents are scanned in our state-of-the-art, access-controlled facility, protected by 24/7 monitored security surveillance systems.Learn about secure scanning
Trust the Scanning Experts
SecureScan will work directly with your HR department if necessary to create a individualized scanning pipeline that fits your needs. Our HR clients rely on our secure document scanning services to convert:
SecureScan is here to help.
We handle everything, from packing and transporting your documents to shredding and disposal after scanning. Just sit back, relax, and leave the work to us.Get a Free Quote
Say Goodbye to Pen & Paper HR
HR departments of all sizes benefit from the convenience and accessibility of electronic record-keeping. By converting and combining your disparate records systems, you'll be able to find what you need faster, and more efficiently than ever before. Converting your paper HR records system into a searchable digital archive allows you to locate any file instantly via intuitive text-based searches, improving productivity and eliminating employee frustration.
No Surprise Fees
The Complete Guide To HR Records Scanning
Learn about the benefits of going paperless in HR with our scanning guide for human resources professionals. Find out how our specialized HR document scanning services can elevate data security, operational efficiency, and compliance in your human resources department.Download PDF (780KB)
Get answers to our most frequently asked HR scanning service questions.
Human resources document scanning enables you to convert resumes, cover letters, job applications, and any other hiring documents into easy to share and store digital files, creating a seamless workflow for your HR department. Once digitized, sharing and collaborating with team members to view an applicant’s credentials becomes as easy as sending an email, making the hiring process simple and efficient.
Yes. SecureScan’s Human Resources scanning service allows you to convert your existing paper records into PDF or TIFF files, making it easy to upload your data into your existing Human Resources Management System. PDF files are compatible with most HRM systems including Workday, SAP, BambooHR, and ADP.