Human Resources Scanning Service

Human resources departments are under increased pressure to process, store, and manage employee records in an efficient and cost-effective way. However, traditional paper filing systems are time consuming, outdated, and cumbersome. Our Human Resources scanning service helps you modernize your employee records system by converting your paper documentation into a searchable archive of digital files.

Paperless HR Done Right

Reduce your HR department's
reliance on paper.

SecureScan has been helping businesses digitize their human resources documents for more than 21 years. Our HR scanning service can help you streamline and automate your workflows, reducing operational costs and drastically increasing the efficiency of your HR department.

Improve Productivity

Hours of your time spent sifting through boxes and filing cabinets looking for an employee record becomes seconds after converting your files into a text-searchable archive of digital documents.

Cost Efficient

Filing cabinets and paper piles are a commonly overlooked ongoing expense. From increases in productivity to reduced data storage costs, scanning and converting your records into digital images reduces data management and storage costs.

Ease of Access

Provide human resources personnel, benefits administrators, management, and auditors with instant and secure cloud-based access to employee records, regardless of physical location.

Improved Security

Our HIPAA compliant HR records scanning service makes it easy to meet legal and professional confidentiality obligations. We leverage advanced technologies and employee training protocols that protect your confidential data.

Save Space

Scanning and converting your employee records eliminates wasted office space lost to filing cabinets and paper storage, allowing you to reclaim your office while reducing paper clutter.

Enable Automation

Automate routine tasks that previously required manual labor, including the deletion of employee data that falls outside of your retention policy, notify employees of changes to benefit eligibility, and more.

Want to learn more about the benefits of HR scanning services? Contact us for a
complimentary assessment of your HR files.

Get a Scanning Quote

Maintain Regulatory Compliance

Secure HR Records Management

At SecureScan, the safety and security of your documents is our top priority. Every SecureScan employee undergoes a strict hiring and background check process, as well as rigorous HIPAA training and certification to ensure the proper handling of your sensitive data. All documents are scanned in our state-of-the-art, access-controlled facility, protected by 24/7 monitored security surveillance systems.

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HIPAA and SOC2 Type 2 Compliant

Trust the Scanning Experts

We make human resources document management simple.

SecureScan will work directly with your HR department if necessary to create a individualized scanning pipeline that fits your needs. Our HR clients rely on our secure document scanning services to convert:

  • Drivers licenses & social security cards
  • Federal and state tax information
  • Personnel files
  • Resumes, cover letters and references
  • Training and development documents
  • Compensation and benefits overview
  • Travel and expenses tracking
  • Time-clock records and shift details
  • Performance reviews
  • Employment applications

SecureScan is here to help.

We handle everything, from packing and transporting your documents to shredding and disposal after scanning. Just sit back, relax, and leave the work to us.

Get a Free Quote

Say Goodbye to Pen & Paper HR

Employee records at your fingertips.

HR departments of all sizes benefit from the convenience and accessibility of electronic record-keeping. By converting and combining your disparate records systems, you'll be able to find what you need faster, and more efficiently than ever before. Converting your paper HR records system into a searchable digital archive allows you to locate any file instantly via intuitive text-based searches, improving productivity and eliminating employee frustration.

No Surprise Fees

Priced Per Box

Our one-price per-box pricing model makes it easier to predict your scanning costs ahead of time. Eliminate the guesswork and hidden fees common with other document scanning services. Use our free document scanning calculator to estimate your costs or get a free customized quote from one of our scanning specialists.

Let's Get Scanning

The Complete Guide To HR Records Scanning

Download Our Guide

Learn about the benefits of going paperless in HR with our scanning guide for human resources professionals. Find out how our specialized HR document scanning services can elevate data security, operational efficiency, and compliance in your human resources department.

Download PDF (780KB)

Common Questions

Get answers to our most frequently asked HR scanning service questions.

Human resources document scanning enables you to convert resumes, cover letters, job applications, and any other hiring documents into easy to share and store digital files, creating a seamless workflow for your HR department.  Once digitized, sharing and collaborating with team members to view an applicant’s credentials becomes as easy as sending an email,  making the hiring process simple and efficient.

Yes. SecureScan’s Human Resources scanning service allows you to convert your existing paper records into PDF or TIFF files, making it easy to upload your data into your existing Human Resources Management System. PDF files are compatible with most HRM systems including Workday, SAP, BambooHR, and ADP.

HR Records Scanning

Leave paper pushing in the past, where it belongs.

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