Accounts Payable Invoice Scanning
Our accounts payable scanning service was designed to eliminate the manual data entry required when moving existing paper invoices into an ERP system. We'll scan and extract important data from purchase orders, receive reports, and vendor invoices with 99.5% accuracy by way of optical character recognition software, eliminating these time intensive processes from your workload.
Save time and reduce labor costs, while ensuring your documents are converted quickly and accurately with our AP scanning service.
Your AP Team is Treading Water
Modernize your accounts
payable processes.
Since 2003, SecureScan has been a leading provider of high-volume invoice and receipt scanning for accounts payable departments of all sizes. We can help you digitize your invoice backfile, eliminating the need for filing cabinets, banker's boxes, and offsite document storage. Reduce the costs associated with manual processing while meeting the strict compliance requirements that govern accounts payable documents with our accounts payable scanning solutions.
Centralize Your Data
Centralizing your invoices improves collaboration among your team and reduces approval times while enhancing visibility, accountability, and control.
Enhance Collaboration
Invoices can be distributed to team members instantly without limitation. Accelerate your approval and processing times and drive accountability in your accounts payable processes.
Improve Accuracy
Automated data processing eliminates errors commonly associated with manual data entry. Each automated capture undergoes a second review by a member of our scanning team to verify accuracy.
Save Money
Automated data extraction cuts the cost to process invoices by half. Reduce your accounts payable labor costs by eliminating the need for manual data entry.
Improve Efficiency
Ensure that you pay vendors on time, every time. Reduce payment issues caused by slow processing times, invoice backlogs, or data entry errors.
Extract important data without
manual labor.
Our scanning expertise and advanced data capture technologies make the process of extracting data from your invoices simple and affordable. With our powerful OCR software, mapping customer data and project information to invoices has never been easier.
Secure & compliant
Given their critical role at the heart of the business, accounts payable teams are subject to strict compliance regulations that can be complicated and overwhelming to navigate.
Our SOC2 HIPAA compliant invoice scanning service makes meeting your compliance requirements easy. We'll help you centralize your documents and gain greater control over your AP processes while avoiding costly fines associated with non-compliance.
Security & Compliance
Save Money, Save Time, and Reduce Your Workload
Our invoice scanning solution will take the heavy lifting out of your accounts payable processing. We can help you scan and capture incoming invoices quickly and accurately, reducing errors, cutting costs, and saving time. We can even help you automate your accounts payable processes, eliminating manual data entry and freeing up resources for more important tasks.
Here's what our customers
are saying...
With a project that needed the highest quality, we were unsuccessful with prior document imaging service providers, working with SecureScan allowed us to preserve public records safely and efficiently.
The use of sophisticated scanning and imaging software and processes has made us a more efficient operation, allowing us to reallocate space for part-time staff with zero construction costs.
Since partnering with SecureScan, we have been able to significantly improve the processing time associated with applications to the University At Albany, allowing for a more timely and thorough review of our applicants.
Common Questions
Get answers to our most frequently asked digital mailroom questions.
What Is Accounts Payable Invoice Scanning?
Accounts payable invoice scanning involves converting paper invoices into digital formats using Optical Character Recognition (OCR) technology. This process extracts key data from invoices, such as vendor information, dates, and amounts, facilitating efficient digital management and processing.
What Is the Role of OCR in Invoice Scanning?
OCR, or optical character recognition, is a technology that analyzes printed text and converts it into editable or searchable text. This is especially valuable when scanning invoices for accounts payable, as it allows for the extraction of key fields from each invoice, making the information more usable for business purposes.
Automating this process with OCR minimizes the need for manual data entry, resulting in significant cost savings by reducing labor costs over time.
What Types of Invoices Can Be Scanned?
Our accounts payable scanning services can handle various invoice types, including:
- Standard vendor invoices
- Purchase orders
- Credit memos
- Receipts
How Does Invoice Scanning Improve the Accounts Payable Process?
Invoice scanning streamlines the accounts payable process by reducing manual data entry, minimizing errors, accelerating approval workflows, and enhancing data accessibility. This leads to faster processing times and improved financial management.
How Are Scanned Invoices Integrated Into Existing Accounting Systems?
We provide digital files in formats compatible with your accounting or ERP systems, including PDF or TIFF, facilitating seamless integration. Our team can assist with the setup to ensure a smooth transition.