Document Scanning Service

Our document scanning service will help you transform your filing cabinets and paper piles into a text-searchable archive of digital files. With more than 21 years of scanning experience, efficient and secure processes, and state-of-the-art equipment, our service is guaranteed to exceed your requirements. Contact us today to receive a free quote.

The Solution to Your Paper Problems

Enhance the accessibility and
security of your data.

Paper is an outdated, inefficient, and insecure method of storing information that can negatively impact your business. Our document scanning service helps you convert your paper documents into digital files that you can search, edit, and share securely from virtually any device. Whether you are looking to free up storage space, meet regulatory compliance requirements, or simply create a more accessible system for your data, SecureScan is here to help.

Save Money

Store your documents as digital files securely in the cloud for a fraction of the cost of storing them on paper.

Prevent Data Loss

Maintain multiple working copies of your documents in remote data centers to ensure business continuity in the event of a disaster.

Enhance Security

Deploy 24/7 monitoring, identity-based access controls, and 64 bit encryption to prevent unauthorized access to sensitive information.

Improve Customer Service

Respond quickly and accurately to customer requests by improving the speed in which information can be located and retrieved.

Work Efficiently

Eliminate time-consuming manual paper process and provide instant access to any document in your archive with just a few keystrokes.

Reclaim Your Space

Reduce your storage space requirements and eliminate unnecessary office clutter by storing your physical documents digitally.

How does our document scanning
service work?

  • Documents Packed for Scanning

    1 Packing and Pickup

    We will arrive at your location to pick up your documents, packing them for you if needed. We take a detailed inventory to ensure every document is tracked and accounted for throughout the scanning process.

  • Ship Your Documents

    2 Transportation

    Your documents will be transported directly to our scanning facility by the same team who picked them up, handled with care from start to finish. All delivery teams drive company owned vehicles and are insured and bonded.

  • Document Scanning Facility

    3 Arrival and Inspection

    Once your documents arrive, we will inspect the delivery against our initial inventory and record the transfer of documents to our scanning team in order to maintain a secure and well-documented chain of custody.

  • Document Preparation for Scanning

    4 Document Preparation

    Our processing team will prepare your documents for our scanners by removing staples, paperclips, and creases that may interfere with the scanning process.

  • Document Scanner

    5 Document Scanning

    Your documents will be scanned with one of our high resolution scanners to ensure optimal quality and readability of your digital copies.

  • Quality Control

    6 Quality Control

    Quality control will be performed on each and every scan to verify that your documents have been accurately reproduced. Any images that fail to meet our high quality standards are rescanned.

  • Quality Control

    7 Indexing

    Important identifiers like IDs, names, or invoice numbers will be extracted from your documents with the aid of OCR technology and manual data entry, enabling text-search functionality.

  • Share and Store Documents

    Share and Store

    Once the scanning process is complete, we will deliver your digital files via secure FTP, encrypted thumbnail drive, or upload them directly into an existing document management system. Your original paper documents can be repackaged and returned to you, or securely destroyed with our NAID® AAA Certified document shredding service.

Trusted, Secure, and Compliant

Data Security and Privacy

At SecureScan, protecting the confidentiality of your data is our top priority. We specialize in providing secure scanning services for government agencies, medical facilities, and other large-scale organizations that are required to process and store large amounts of sensitive data. Our secure facilities, commitment to privacy, and investments in secure technologies set us apart from our competitors. All of our scanning processes adhere to the most stringent data privacy regulations in the country, including HIPAA, HITECH, and FACTA.

Data Security & Compliance
HIPAA and SOC2 Type 2 Compliant

Replace Your Paper Processes

Secure document imaging
for every industry.

We provide high volume scanning solutions to a wide variety of businesses and government agencies. Our experience and expertise will help you transform the way you manage your records. Let our team assist you with:

Business Documents

Reduce your reliance on paper, access your files more efficiently and reduce costs associated with records management.

Large Format Document Scanning

Create accurate digital reproductions of oversized maps, schematics and blueprints and easily share with your entire team.

Medical Records Scanning

Maintain regulatory compliance and add impenetrable security to near instantaneous access to patient records.

Human Resources Scanning

Reduce stockpiles of confidential employee information while meeting your legal data retention requirements.

Legal Document Scanning

Enjoy enhanced security, an improved workflow, and instant access to confidential client information and records.

MicroFiche/Film Scanning

Transform your microfilm or microfiche library into a collection of highly accessible digital documents.

We're here to help.

SecureScan will create a customized approach to help you tackle your document scanning project. Still have questions? Learn more about how the document scanning process works or get in touch for a free quote.

Let's solve your paper problem

Advanced Data Capture Technology

Get the most out of your documents.

Our advanced OCR software allows us to take fields directly from any scanned document, extract the most important data, and upload it to our document management system or yours, making it incredibly easy to find and access information when you need it.

No matter what level of detailed indexing you need, SecureScan can help. After we discuss your needs, our team creates a customized plan, allowing you to capture any and all data you need instant access to with our secure document imaging service.

Straightforward Pricing

One box, one price.

SecureScan makes your large-scale scanning projects affordable. Shipping, processing, scanning, indexing, and organizing is all covered under a single price, ensuring that your costs are predictable and easy to calculate.

Simply fill and return our pre-labeled, prepaid shipping boxes and we will take care of the rest.

Let's Get Scanning

Watch Our Short Video

Learn about the benefits scanning can have for your business.

Secure Document Scanning Services Video

Here's what our customers
are saying...

Find out why SecureScan is the most trusted scanning company in the Northeast.

Read More Customer Testimonials
Broome County Court Logo

Broome County Surrogate’s Court

With a project that needed the highest quality, we were unsuccessful with prior document imaging service providers, working with SecureScan allowed us to preserve public records safely and efficiently.

Lynn Esworthy, NYS Office of Court Administration
Stony Brook University

Stony Brook University

The use of sophisticated scanning and imaging software and processes has made us a more efficient operation, allowing us to reallocate space for part-time staff with zero construction costs.

Dr. Whelan – Assistant Provost for Enrollment and Retention
Albany State University of New York

University At Albany

Since partnering with SecureScan, we have been able to significantly improve the processing time associated with applications to the University At Albany, allowing for a more timely and thorough review of our applicants.

Robert K. Andrea Jr., Director, Undergraduate Admissions

Common Questions

Get answers to our most frequently asked scanning service questions.

There are many reasons why a business may choose to scan and convert paper documents into digital files. If your business has compliance requirements or regulations for data retention, paper files can be cumbersome and much more expensive to store than their digital counterparts.

After scanning, your documents are carefully indexed and organized by any identifier(s) on the documents of your choosing, allowing you to locate any file almost instantaneously by a simple text search, greatly improving efficiency.

The hidden costs of storing paper files tends to be far greater than the cost of digital storage. For that reason, our document scanning service tends to pay for itself. Plus, if you require even infrequent access to your data, the efficiency of searching digital files vs. rummaging through a filing cabinet is a huge time/cost savings.

SecureScan offers the most competitive pricing in the industry. Our per-box pricing model makes your upfront costs incredibly affordable and easy to calculate.

We have experience scanning and indexing almost any type of paper document you can think of. Common use cases are HR documents and employee records scanning , accounting or financial scanning, medical records scanning, large format document scanning, and more.

Once your documents have been scanned and converted, we can either ship your documents back to you for storage, or you can use our NAID-compliant document shredding services to permanently and securely destroy your files. You will receive a certificate of destruction for your records after completion.

We offer many options for scanning and converting many document types including large format blueprints and schematics, microfiche, photographs, and more.

Your documents are scanned at 300dpi and saved as ultra high resolution digital images for maximum quality and legibility. Each image is passed through a manual quality control step to ensure your scans meet our high standards. Any imperfect scans are redone. In most cases, your digital files are easier to read than the original.

SecureScan makes your document conversion process easy, simply pack up your files and we take care of the rest. Our document prep team will remove any paperclips, staples, or sticky notes, and prepare your papers for our scanners to ensure high quality scans.

Yes, SecureScan can set up a secure document scanning workflow at your location. With our on-site scanning service, we bring the scanning and indexing expertise, equipment, and staff to your door, handling the initial setup, organization and workflow, and operation of the scanning equipment.

Ready to start scanning?

Put your filing cabinet out of a job.

Let's Chat