Document Scanning Service

Our document scanning and indexing service will transform your mountain of files into an easy to manage digital archive. Your documents are scanned, converted, and uploaded into our secure cloud-based document management system, delivered to your existing document management system, or transferred onto an encrypted hard drive.

Document Scanning Service

Your Digital Transformation

Why should you leave
paper behind?

Let’s face it, if you’re here, you have a paper problem. Converting your traditional paper documents to digital formats offers incredible benefits for your organization. Whether you are looking to free up storage space, improve your customer service, meet compliance requirements, or simply create a more accessible system for your data, SecureScan is here to help.

Save Money

Reduce costs by eliminating the need for expensive onsite storage, hardware and IT staffing costs.

Prevent Data Loss

Store your files in secure, redundant data centers to ensure business continuity in the event of a disaster.

Improve Security

Organize and store your documents in a secure database with restricted access rules and 24/7 monitoring. Prevent your data from falling into the wrong hands.

Stay Competitive

Respond quickly to customer requests and better meet thier needs with instant access to your data.

Work Efficiently

Cut down on time spent looking for the documents you need. Access indexed files instantly via intuitive text based searches.

Reclaim Your Space

Free up valuable and often expensive office space for more strategic business use while reducing clutter.

How does our document scanning
service work?

  • Documents Packed for Scanning

    1 Pack Up Your Documents

    Box up your documents and we'll come pick them up. Or, we can send you boxes and prepaid labels, just fill them up and ship them back.

  • Ship Your Documents

    2 Document Shipping

    Your records are transported directly to our processing center, handled with care from start to finish.

  • Document Scanning Facility

    3 Your Documents Arrive

    Your documents arrive at our facility. We inspect the delivery and begin processing your documents.

  • Document Preparation for Scanning

    4 Document Preparation

    Our processing team prepare your documents for our scanners removing staples and paperclips and creases.

  • Document Scanner

    5 Document Scanning

    Each document will be scanned and manaully reviewed by a technician to ensure a perfect scan has been performed.

  • Quality Control

    6 Quality Control

    Each document will be scanned and manaully reviewed by a technician to ensure a perfect scan has been performed.

  • Quality Control

    7 Indexing

    Your documents are categorized by one or more key identifiers such as date, invoice number, source, etc.

  • Share and Store Documents

    Share and Store

    Your scanning project is complete. Your original documents can returned to you or be shredded by our NAID® AAA certified document destruction team.

Trusted, Secure, and Compliant

Data Security and Privacy

At SecureScan, the safety and security of your documents is our top priority. That’s why we're trusted by highly regulated government agencies, medical facilities, and large-scale organizations to process and store critical data. Our commitment to your privacy and investments in secure technology sets us apart from our competitors. We adhere to the highest standards of data management and privacy including HIPPA compliance and SOC 2® Type 2 certification.

Learn More
HIPPA and SOC2 Type 2 Compliant

Replace Your Paper Processes

The modern solution for an
outdated format.

We provide high volume document scanning and imaging services to some of the most regulated and demanding organizations and government agencies in the country. Our experience and expertise will transform the way you manage your records. Let us assist you with:

Business Documents

Reduce your reliance on paper, access your files more efficently and reduce costs associated with labor and document storage.

Large Format Document Scanning

Create accurate digital reproductions of oversized maps, schematics and blueprints and easily share with your entire team.

Medical Records Scanning

Maintain regulatory compliance and add impenetrable security to near instantaneous access to patient records.

Human Resources Scanning

Reduce stockpiles of confidental employee information while meeting your legal data retention requirements.

Legal Documents

Enjoy enhanced security, an improved workflow, and easy access of confidential client information and records.

Micro Fiche/Film

Transform Your microfilm or microfiche into a powerful digital document with instant accessibility

We're here to help.

SecureScan will create a customized approach to help you tackle your document scanning project.

Let's solve your paper problem

Advanced Data Capture Technology

Get the most out of your documents.

Our advanced OCR software allows us to take fields directly from any scanned document, extract the most important data, and upload it to our document management system or yours, making it incredibly easy to find and access information when you need it.

No matter what level of detailed indexing you need, SecureScan can help. After we discuss your needs, our team creates a customized plan, allowing you to capture any and all data you need instant access to with our secure document imaging service.

Straightforward Pricing

One box, one price.

SecureScan makes your large scale scanning projects affordable. Shipping, processing, scanning, indexing, and organizing is all covered under a single price, ensuring that your costs are predictable and easy to calculate.

Simply fill and return our pre-labeled, prepaid shipping boxes and we will take care of the rest.

Let's Get Scanning

Here's what our customers
are saying...

Broome County Court Logo

Broome County Surrogate’s Court

With a project that needed the highest quality, we were unsuccessful with prior document imaging service providers, working with SecureScan allowed us to preserve public records safely and efficiently.

Lynn Esworthy, NYS Office of Court Administration
Stony Brook University

Stony Brook University

The use of sophisticated scanning and imaging software and processes has made us a more efficient operation, allowing us to reallocate space for part-time staff with zero construction costs.

Dr. Whelan – Assistant Provost for Enrollment and Retention
Albany State University of New York

University At Albany

Since partnering with SecureScan, we have been able to significantly improve the processing time associated with applications to the University At Albany, allowing for a more timely and thorough review of our applicants.

Robert K. Andrea Jr., Director, Undergraduate Admissions

Common Questions

Get answers to our most frequently asked scanning service questions.

There are many reasons why a business may choose to scan and convert paper documents into digital files. If your business has compliance requirements or regulations for data retention, paper files can be cumbersome and much more expensive to store than their digital counterparts.

After scanning, your documents are carefully indexed and organized by any identifier(s) on the documents of your choosing, allowing you to locate any file almost instantaneously by a simple text search, greatly improving efficiency.

The cost of storing paper files tends to be far greater than the cost of digital storage. For that reason, our document scanning service tends to pay for itself. Plus, if you require even infrequent access to your data, the efficiency of searching digital files vs. rummaging through a filing cabinet is a huge time/cost savings.

SecureScan offers the most competitive pricing in the industry. Our per-box pricing model makes your upfront costs incredibly affordable and easy to calculate.

We have scan and indexed almost any type of paper document you can think of. Common use cases are HR documents and employee records, accounting or financial documents, medical records, government documents, blueprints and diagrams and more.

Once your documents have been scanned and converted, we can either ship your documents back to you for storage, or you can use our NAID-compliant document shredding services to permanently and securely destroy your files. You will receive a certificate of destruction for your records after completion.

We offer many options for scanning and converting many document types including large format blueprints and schematics, microfiche, photographs, and more.

Your documents are scanned at 300dpi and saved as ultra high resolution digital images for maximum quality and legibility. Each image is passed through a manual quality control step to ensure your scans meet our high standards. Any imperfect scans are redone. In most cases, your digital files are easier to read than the original.

SecureScan makes your document conversion process easy, simply pack up your files and we take care of the rest. Our document prep team will remove any paperclips, staples, or sticky notes, and prepare your papers for our scanners to ensure high quality scans.

Yes, SecureScan can set up a document conversion pipeline at your location. We bring our scanning and indexing expertise to your door, handling the initial setup, organization and workflow, and operation of the scanning equipment.

Ready to start scanning?

Put your filing cabinet out of a job.

Let's Chat