Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Utility companies face unique challenges when it comes to records management. From engineering plans and site maps to service reports and regulatory documents, the variety and volume of records they need to keep track of is staggering. These records play an important role in keeping services running smoothly, ensuring regulatory compliance, and maintaining transparency with
It’s easy to look at the rows of filing cabinets lining your office and think “free storage”. After all, you bought the cabinets years ago, and there is still space inside them to spare. But in 2026, with average commercial rent hovering around $35 per square foot, that space carries a real and ongoing cost
While businesses have long navigated federal privacy regulations like HIPAA or the GLBA, a new era of state-level enforcement has arrived in the Ocean State. The Rhode Island Data Transparency and Privacy Protection Act (RIDTPPA) officially took effect on January 1, 2026. The requirements for how you handle, share, and disclose customer data have fundamentally
Pennsylvania is currently moving toward its first-ever comprehensive data privacy law. Lawmakers are advancing House Bill 78, also known as the Consumer Data Privacy Act, which gives PA residents more transparency and control over their personal information. The bill has already cleared the House is currently being considered by the Senate. While many states like
While Massachusetts businesses have operated under strict data security regulations (like 201 CMR 17.00) for more than a decade, the legislative landscape is about to become more complex. Lawmakers are currently advancing the Massachusetts Data Privacy Act (MDPA), a comprehensive privacy law designed to give residents more control over their personal information. With an anticipated
While neighboring states like Pennsylvania and Massachusetts are still preparing for new privacy standards, New Jersey has already moved into the enforcement phase of its own law. The New Jersey Data Privacy Act took effect on January 15, 2025, establishing one of the more expansive consumer privacy frameworks currently in place. For many local businesses,
Most business owners in Connecticut are well aware that the state takes data privacy seriously. It was the first state outside of California to issue a fine under its own comprehensive privacy law. This year, significant changes are being made to that law, and many businesses may not realize how broadly those updates will apply.
Managing the records generated each day is a core part of running a business, yet in practice, it can be complicated, messy, and difficult to keep up with. Records are created in many different ways within a business and often exist in more places than most people realize. Employee files may live in the HR
Proper medical records retention is essential for delivering quality care, maintaining patient trust, and ensuring compliance with regulations. Our guide covers everything healthcare providers need to know, including retention requirements, HIPAA’s role in records management, and best practices for protecting sensitive patient data.
Along with laws that protect employee rights, labor rules, and safety protections, all of which have their own detailed requirements, employers must adhere to strict employee data retention requirements to keep the business compliant and in good standing.