Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Organizations in possession of irreplaceable historical/cultural records are responsible for the long term preservation of these documents, emphasizing the crucial role they play in ensuring the survival and accessibility of our shared history. The fragility of these documents and their vulnerability to the ravages of time make their immediate preservation a top priority. However, these
In the digital age, more and more industries are turning to technology to streamline their processes and increase operational efficiency, and the legal field is no different. In fact, the American Bar Association has been recommending that law firms go paperless since 2019. Due to the nature of their work, law firms end up dealing
When you’re running a business, paper documents tend to accumulate very quickly. From invoices and receipts to contracts and HR files, business owners often find themselves dealing with an overwhelming amount of paper-based information. But managing all that paper can be a significant challenge, which can lead to inefficiencies, increased costs, and negative business outcomes.
Choosing the right file type for your document scanning project can be an overwhelming decision, especially when you’re not even sure why it matters! But not every file format is created equal, and depending on your project, there is a pretty good chance that one will be better for you in the long run than
Businesses accumulate mountains of paper documents as a part of their day to day operations. From contracts and receipts to employee records and tax documents, this paperwork is an unpleasant but unavoidable part of running a business. More often than not, these documents end up piled high in a back room somewhere or stuffed into
Maintaining clear and accurate records is the foundation of quality patient care. A proper records management plan ensures that clinicians have immediate access to the most relevant, accurate, and up to date patient records, resulting in better patient outcomes. However, organizing your patient’s records in folders and paper files requires a ton of manual labor.
Starting January 1st 2023, any digitized document submitted to the National Archives or the Library of Congress must achieve a minimum 3 star FADGI rating. But what does that even mean?! With this deadline quickly approaching, there has never been a better time to learn about FADGI, NARA’s new requirements, and the implications they may
Business owners often find that as their company grows, the number of invoices that need to be managed increases exponentially. Without hiring additional employees, it can be difficult to keep up with the demand, leading to missed payments, duplicated invoices, and data entry errors. These small errors can lead to big problems, including damaging vendor
With data breaches and identity theft on the rise, businesses and their customers are faced with near constant reminders about the consequences of poor data management. To counter this growing epidemic, many businesses invest heavily in security and infrastructure for their stored documents to ensure their data is protected throughout its lifecycle. However, the protocols
Converting thousands of paper records into an efficient, easy to use electronic record keeping system is no easy task. In fact, there are a lot of things that can go wrong along the way that can turn this process into a waking nightmare if you don’t know what you’re doing. That’s why businesses typically outsource