Government agencies are required to maintain a large number of critical records, forms, and files. This presents unique challenges for government institutions who must effectively manage and store these documents.
Our government records scanning service tackles these challenges head on by providing a secure and cost-effective method of converting paper records into a text-searchable archive of digital files.
Over the last 20 years, SecureScan has scanned tens of millions of documents for a variety of state and local governing bodies. Our experience planning and executing complex governmental scanning projects ensures that your project is completed to your specifications, in a process that is fully compliant with the relevant laws and privacy regulations. The benefits of digitizing government records with SecureScan include:
Digitizing documents provide substantial long-term cost savings by reducing the costs associated with storing and managing a high volume of paper records.
Our government scanning services are ultra-secure, FADGI-conformant, and fully compliant with state and federal records storage guidelines.
Storing records digitally makes it easy to create and maintain redundant copies of critical government documents, reducing the possibility of lost/unrecoverable data.
Storing documents electronically makes it easy to locate a specific record by name, keyword, or just about any other kind of data, with just a few keystrokes.
Our team is capable of processing up to 400,000 of records per day, enabling us to provide a rapid turnaround for large government projects.
In cases where the transportation of specific documents is not possible for compliance reasons, we offer on site scanning services which will be conducted securely at your location.
Millions of documents can be stored on a single hard drive, greatly reducing the amount of space required for physical document storage.
Our double blind, compare & correct indexing process allows us to extract the data contained in your documents with a high level of accuracy and detail.
Encryption, detailed access controls, and password protection ensure that sensitive government data never falls into the wrong hands.
Our scanning services are provided to state and federal government clients at the lowest possible price.Contact Us For More Information
Security & Data Privacy
Protecting sensitive data throughout the scanning process is vital for government institutions, who frequently manage documents that contain PII and PHI. Our scanning pipeline was developed around that need, providing a secure, well documented chain of custody for your documents from start to finish.
All scanning is conducted in our secure scanning facility under 24/7 security surveillance to ensure your documents are never more protected than when they are when in our possession.Data Security & Compliance
State and local governments are often required to provide the highest levels of service on a limited budget. With the help of document scanning services, government agencies can improve the efficiency and speed at which they are able to access and process data, reducing the cost of providing services and improving customer experience.Get a Customized Quote
With a project that needed the highest quality, we were unsuccessful with prior document imaging service providers, working with SecureScan allowed us to preserve public records safely and efficiently.
They truly went above and beyond to ensure that all of the work was done properly. I was very pleased with their professionalism and dedication in ensuring that the job was done well.
SecureScan has extensive experience scanning a wide variety of documents for state and local government agencies. Below are a common examples of records we can help you manage more effectively:
Contact us for more information about SecureScan or the services we provide.Speak to an Expert
Get answers to our most frequently asked digital mailroom questions.
Yes! We have been fulfilling government scanning contracts since 2003 and are comfortable with government bidding and RFPs.