Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Utility companies face unique challenges when it comes to records management. From engineering plans and site maps to service reports and regulatory documents, the variety and volume of records they need to keep track of is staggering. These records play an important role in keeping services running smoothly, ensuring regulatory compliance, and maintaining transparency with
Data security is a top priority for most businesses, and for good reason. From customer data to internal business documents, properly managing sensitive information is an important part of running a business. However, protecting records stored on paper presents a number of challenges. Paper documents can be easily lost, damaged, or misplaced, and controlling access
For many businesses, managing invoices can feel like an uphill battle. Paper invoices pile up on desks, while digital ones are lost in a sea of email threads. Keeping everything organized and efficient is no easy task, but invoice scanning can make it a whole lot easier. Invoice scanning is a straightforward yet effective way
Scanning photos is a great way to preserve cherished memories and document family history. For many people, photo albums hold decades of captured moments, and gathering around them to relive these memories has long been a shared tradition. But as we all know, photographs don’t last forever. They fade, can be easily damaged by water
Libraries and government agencies are responsible for managing massive collections of records, and for decades, microfiche was the go-to solution for storing them. From historical documents to public records, microfiche helped these institutions save space while preserving large volumes of information. However, as technology has evolved, so have the ways we share and access data.
Large format documents are common across many industries, including construction, engineering, architecture, and government. Documents like schematics, survey maps, blueprints, and engineering drawings contain important information that needs to be preserved, often for many years. However, their large and often variable dimensions make them difficult to work with and store, leading many businesses to digitize
HIPAA is a law that almost everyone has heard of, but not many outside of the healthcare industry fully understand. While most people know it’s meant to protect personal information, the specifics of what it actually protects—and how—are often unclear. In this article, we’ll explain what HIPAA is, why it was created, and how it
Keeping records accurate and up to date can be challenging, especially for businesses still relying on paper files. Physical documents can easily become disorganized, leaving your team buried under paperwork, which makes it difficult to track updates and maintain consistency across your records. This disorganization can quickly lead to confusion. Even a single missing or
Any business trying to manage a large number of paper records will tell you it can be a major headache. With storage space dwindling and the time it takes to find what you need increasing, it becomes hard to justify sticking with paper recordkeeping. The truth is, records have a way of piling up over
Maintaining accurate and accessible records is crucial for law enforcement agencies, from police departments to probation offices. Scanning services help streamline record management, ensuring officers and staff can access the information they need quickly and securely, whether in the office or out in the field.