Educational Records Scanning
Public schools, universities & private institutions are required to store large volumes of sensitive documents, including enrollment records, financial aid documents, faculty/employment records, and more, often for an extended period of time.
SecureScan can ease the burden of managing all of that paper with our secure education records scanning service. We will digitize, centralize, and organize your paper records into a text-searchable archive of PDF files, protecting the confidentiality and privacy of your data in the process.
Simplify Compliance & Improve
Data Security.
SecureScan has over 21 years of experience providing secure education records scanning services to schools and universities throughout the Northeast. Our customized scanning solutions will help you streamline your records keeping system, reduce document storage costs & more effectively manage your data.
Fiscal Responsibility
Scanning and converting your paper documents into digital files offers substantial savings in the long term, providing efficient access and reduced storage costs per document.
Enhanced Security
Protect your data with modern security features, including detailed access controls, password protection, and encryption, preventing unauthorized access to student records.
Data Privacy
Our scanning service is compliant with all state and federal data privacy regulations that govern schools, universities, and other educational institutions.
Improved Accessibility
Converting your paper documents into a text-searchable archive of digital files makes it possible to sift through thousands of student records with just a few keystrokes.
Reduce Storage Requirements
Converting your paper records into digital files enables you to reallocate space currently used for paper storage for more important purposes or eliminated to reduce costs.
Disaster Recovery
Digitizing critical documents enables educational institutions to securely store data redundantly offsite, greatly reducing the possibility of lost/unrecoverable data.
SecureScan is here to help.
Let us simplify the complex process of digitizing your critical records.
Learn How We Can Help
FERPA Compliant Scanning Service
Data Security & Compliance
At SecureScan, protecting the privacy and confidentiality of your records during the scanning process is our top priority. Our employees undergo thorough background checks and receive extensive security and data privacy training throughout their employment to ensure that proper security protocols are well understood and followed. Our facility is under 24/7 security surveillance and outfitted with strictly controlled badge ID access to ensure our service meets or exceeds your data privacy requirements.
Learn about secure scanning
Reduce the costs of meeting your document retention requirements.
Storing documents digitally makes records retention significantly more affordable, especially for educational institutions required to securely store vast amounts of information.
Reduce labor costs with automation and optimize your document flow for everything from admissions and enrollment to payroll.
Get a Customized QuoteHere's what our customers
are saying...
Read what some of our clients in the education sector had to say about our scanning services.
Stony Brook University
Thanks so much for all of your efforts with this extensive project!! From meeting with us to discuss the project, to picking up the files, to returning pdf’s of files for schools, and ultimately completing the project, everyone at NYSID/SecureScan have been very professional, helpful, and courteous.
Stony Brook University
The use of sophisticated scanning and imaging software and processes has made us a more efficient operation, allowing us to reallocate space for part-time staff with zero construction costs.
University At Albany
Since partnering with SecureScan, we have been able to significantly improve the processing time associated with applications to the University At Albany, allowing for a more timely and thorough review of our applicants.
Scanning Services for Schools
And Universities
SecureScan has had the opportunity to serve educational institutions and colleges throughout the Northeast.
The Complete Guide To Educational Scanning
Download Our Guide
Discover the transformative power of digitizing educational records with our comprehensive guide. Learn how our specialized document scanning services can revolutionize data management, security, and operational efficiency at your educational institution.
Download PDF (1.1MB)
One Solution for All of Your
Scanning Needs
SecureScan has extensive experience scanning a wide variety of documents commonly managed by schools and universities. Here are just a few of the many types of school records we can help you manage more effectively:
- Student Records
- Personnel/HR documents
- Financial Aid Applications
- Medical Records
- Student Billing Statements
- Enrollment Records
- School Board Meeting Minutes
- Student Publications
- Class Schedules
- Payroll/Tax Documents
- Transcripts and Grade Reports
- Microfilm and Microfiche
Contact us for more information about our educational records scanning services or to receive an obligation free cost estimate for your next scanning project.
Contact Us For InformationCommon Questions
Get answers to the questions we hear most from educational institutions about our scanning service.
What Is FEPRA?
The Family Educational Rights and Privacy Act (FERPA) is a federal law passed in 1974 that protects the privacy of personally identifiable information contained within a students education records by giving full control over the disclosure of these records to parents and students.
FERPA (sometimes called the Buckley Amendment) provides students and parents with 4 basic rights:
- The right to access the information that an educational institution possesses about him/her.
- The right to request an amendment to those records.
- The right to consent to disclosure of his/her records.
- The right to file a complaint with the FERPA Office.
Read more about FERPA requirements.
Who does FERPA affect?
FERPA applies to any educational institution that receives funding from the U.S. Department of Education.
If such an institution does not comply with FERPA, 34 CFR §99.67(a), the government may:
- Withhold further payments under any applicable program;
- Issue a complaint to compel compliance through a cease-and-desist order; or
- Terminate eligibility to receive funding under any applicable program.
Is your scanning service FERPA compliant?
Yes, our scanning service is fully FERPA compliant. We understand the critical importance of protecting student privacy and ensuring the confidentiality of educational records. All of our processes are designed to meet all FERPA requirements,
Scanning for Educational Institutions
Secure, efficient, and affordable scanning for schools and universities.
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