Educational Records Scanning

Public schools, universities & private institutions are required to store large volumes of sensitive documents, including enrollment records, financial aid documents, faculty/employment records, and more, often for an extended period of time.

SecureScan can ease the burden of managing all of that paper with our secure education records scanning service. We will digitize, centralize, and organize your paper records into a text-searchable archive of PDF files, protecting the confidentiality and privacy of your data in the process.

Simplify Compliance & Improve
Data Security.

SecureScan has over 21 years of experience providing secure education records scanning services to schools and universities throughout the Northeast. Our customized scanning solutions will help you streamline your records keeping system, reduce document storage costs & more effectively manage your data.

Fiscal Responsibility

Scanning and converting your paper documents into digital files offers substantial savings in the long term, providing efficient access and reduced storage costs per document.

Enhanced Security

Protect your data with modern security features, including detailed access controls, password protection, and encryption, preventing unauthorized access to student records.

Data Privacy

Our scanning service is compliant with all state and federal data privacy regulations that govern schools, universities, and other educational institutions.

Improved Accessibility

Converting your paper documents into a text-searchable archive of digital files makes it possible to sift through thousands of student records with just a few keystrokes.

Reduce Storage Requirements

Converting your paper records into digital files enables you to reallocate space currently used for paper storage for more important purposes or eliminated to reduce costs.

Disaster Recovery

Digitizing critical documents enables educational institutions to securely store data redundantly offsite, greatly reducing the possibility of lost/unrecoverable data.

SecureScan is here to help.

Let us simplify the complex process of digitizing your critical records.

Learn How We Can Help
FERPA Compliant

FERPA Compliant Scanning Service

Data Security & Compliance

At SecureScan, protecting the privacy and confidentiality of your records during the scanning process is our top priority. Our employees undergo thorough background checks and receive extensive security and data privacy training throughout their employment to ensure that proper security protocols are well understood and followed. Our facility is under 24/7 security surveillance and outfitted with strictly controlled badge ID access to ensure our service meets or exceeds your data privacy requirements.

Learn about secure scanning

Reduce the costs of meeting your document retention requirements.

Storing documents digitally makes records retention significantly more affordable, especially for educational institutions required to securely store vast amounts of information.

Reduce labor costs with automation and optimize your document flow for everything from admissions and enrollment to payroll.

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Here's what our customers
are saying...

Read what some of our clients in the education sector had to say about our scanning services.

Stony Brook University

Stony Brook University

Thanks so much for all of your efforts with this extensive project!!  From meeting with us to discuss the project, to picking up the files, to returning pdf’s of files for schools, and ultimately completing the project, everyone at NYSID/SecureScan have been very professional, helpful, and courteous.

Maria Campanella – Stony Brook University
Stony Brook University

Stony Brook University

The use of sophisticated scanning and imaging software and processes has made us a more efficient operation, allowing us to reallocate space for part-time staff with zero construction costs.

Dr. Whelan – Assistant Provost for Enrollment and Retention
Albany State University of New York

University At Albany

Since partnering with SecureScan, we have been able to significantly improve the processing time associated with applications to the University At Albany, allowing for a more timely and thorough review of our applicants.

Robert K. Andrea Jr., Director, Undergraduate Admissions

Scanning Services for Schools
And Universities

SecureScan has had the opportunity to serve educational institutions and colleges throughout the Northeast.

Educational Institutions we scan documents for include the University at Albany, Suny Courtland, and Canton State University of New York.

The Complete Guide To Educational Scanning

Download Our Guide

Discover the transformative power of digitizing educational records with our comprehensive guide. Learn how our specialized document scanning services can revolutionize data management, security, and operational efficiency at your educational institution.

Download PDF (1.1MB)

One Solution for All of Your
Scanning Needs

SecureScan has extensive experience scanning a wide variety of documents commonly managed by schools and universities. Here are just a few of the many types of school records we can help you manage more effectively:

  • School Board Meeting Minutes
  • Student Publications
  • Class Schedules
  • Payroll/Tax Documents
  • Transcripts and Grade Reports
  • Microfilm and Microfiche

Contact us for more information about our educational records scanning services or to receive an obligation free cost estimate for your next scanning project.

Contact Us For Information

Common Questions

Get answers to the questions we hear most from educational institutions about our scanning service.

The Family Educational Rights and Privacy Act (FERPA) is a federal law passed in 1974 that protects the privacy of personally identifiable information contained within a students education records by giving full control over the disclosure of these records to parents and students.

FERPA (sometimes called the Buckley Amendment) provides students and parents with 4 basic rights:

  1. The right to access the information that an educational institution possesses about him/her.
  2. The right to request an amendment to those records.
  3. The right to consent to disclosure of his/her records.
  4. The right to file a complaint with the FERPA Office.

Read more about FERPA requirements.

FERPA applies to any educational institution that receives funding from the U.S. Department of Education.

If such an institution does not comply with FERPA, 34 CFR §99.67(a), the government may:

  1. Withhold further payments under any applicable program;
  2. Issue a complaint to compel compliance through a cease-and-desist order; or
  3. Terminate eligibility to receive funding under any applicable program.

Yes, our scanning service is fully FERPA compliant. We understand the critical importance of protecting student privacy and ensuring the confidentiality of educational records. All of our processes are designed to meet all FERPA requirements,

Scanning for Educational Institutions

Secure, efficient, and affordable scanning for schools and universities.

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