Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Keeping accurate records is a challenge for any business, but it can be especially demanding for nonprofits. Along with the HR files, financial records, and administrative paperwork that most businesses handle, nonprofits also manage grant applications, donor information, board meeting minutes, and other documentation unique to their work. It’s a lot to stay on top
Explore some of the common recordkeeping challenges construction businesses face and the benefits of digitizing construction records. By the end, you’ll see how scanning your construction documents can help streamline your operations, improve organization, and enhance efficiency for future projects.
We’ve heard from many service members and veterans who still have their records stored on microfiche and are struggling to access them. Finding a reliable way to convert these into a usable format can be difficult, and for something as important as military records, that shouldn’t be the case. That’s why we created this free
Not long ago, microfilm was considered to be on the cutting-edge of records storage. It was adopted by libraries, government agencies, and businesses as the go-to solution for managing large amounts of information. For the first time, paper documents and photographs could be condensed onto small reels and fiche cards, an efficient, space-saving way to
While recordkeeping practices vary from one court to another, most courts maintain at least some of their records on paper. Although going fully paperless might not be possible, scanning court records enhances access to information and streamlines records management.
When it’s time to digitize your documents, one of the most important and often misunderstood choices you’ll need to make is the resolution of your scans. This decision directly affects the quality of your digital files and how useful they’ll be once scanned. Whether you’re preserving historical documents, creating backups of business records, or converting
Paperwork is a normal part of running a business. When things are going well, invoices, contracts, and HR documents are constantly coming in. Many of these records include sensitive personal details, and it’s the business’s responsibility to keep that information safe. Once those records are no longer needed, you need to dispose of them, but
For many businesses switching from paper files to digital records, enhancing security is a big motivator. Paper records are easily misplaced, misfiled, or accessed by someone without permission, and once any of those things happen, there’s little you can do to undo the damage. Digitizing your records gives you the opportunity to change all of
Between property files, contracts, architectural drawings, and financial documents, the amount of records that need to be kept can overwhelm even the most organized HOA board or property manager. These records often end up stuffed into banker’s boxes, tucked away in filing cabinets, or scattered across different locations, making them difficult to track down when
Protecting sensitive information has never been more important, or more difficult. Cybercriminals are constantly on the lookout for weaknesses they can exploit, hoping to gain access to information they can misuse or sell for a profit. Financial information, medical records, and even login credentials are frequent targets of data thieves. For businesses that handle large