Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
A small change is coming to the Health Insurance Portability and Accountability Act (HIPAA) in 2024, in regards to managing reproductive health information. The Department of Health and Human Services (HHS) finalized these changes in April 2024, bringing in new rules on how this information is handled and protected. Here’s what you need to know
In this article, we’ll break down the proposed changes to the HIPAA Security Rule, explain why they’re necessary, and share a few easy steps you can take to protect your patients’ information.
The increased demand on HR departments to manage these documents added hours of manual data entry, which led to a litany of administrative issues including misfiled/lost records, compliance issues, and inefficient workflows. Thankfully, the source of these issues is well known: outdated paper-based records keeping.
Along with laws that protect employee rights, labor rules, and safety protections, all of which have their own detailed requirements, employers must adhere to strict employee data retention requirements to keep the business compliant and in good standing.
Explore some of the common recordkeeping challenges construction businesses face and the benefits of digitizing construction records. By the end, you’ll see how scanning your construction documents can help streamline your operations, improve organization, and enhance efficiency for future projects.
Large format documents like architectural drawings, blueprints, schematics, and newspapers often contain important information that needs to be preserved. Unfortunately, they also take up a ton of space. More often than not, they live out their days stacked up in giant paper piles, stuffed into cardboard tubes, or stashed away in bulky storage racks. To
Large format documents are common across many industries, including construction, engineering, architecture, and government. Documents like schematics, survey maps, blueprints, and engineering drawings contain important information that needs to be preserved, often for many years. However, their large and often variable dimensions make them difficult to work with and store, leading many businesses to digitize
Collecting personal information is a normal part of doing business. Whether it’s from customers, employees, or vendors, most businesses handle sensitive data that needs to be protected. Once this information is collected, it’s a business’s responsibility to keep it safe, and complying with data privacy laws is one of the best ways to do it.
Eight new state privacy laws are going into effect in 2025, adding to the growing list of data protection regulations across the United States. After efforts to pass a federal data privacy law stalled in June of 2024, state legislatures stepped in to fill the gaps, creating a patchwork of rules that can be difficult
Medical practices are moving away from paper-based records in favor of electronic systems. Whether it’s to improve efficiency, meet compliance requirements, or enhance patient care, this transition is becoming standard across the medical industry. Electronic records offer several advantages for healthcare providers and their patients. They simplify organizing and accessing information, reduce the risk of