Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Most business owners know that paper is a slow, outdated technology that adds unnecessary costs at every turn. It can make even the simplest of tasks more difficult, resulting in longer turnaround times and subsequently, increased labor costs. Employees can waste hours a week fumbling through filing cabinets looking for the documents they need. Not only
Government agencies are the largest source of paper documentation and microfilm records in the country. This is because government agencies are responsible for the preservation of tax documents, business licenses, permits, financial documents, historical records, and more. At one time, paper and microfilm was the gold standard of information storage. Not just in government, but
One of the most critical responsibilities that a business has is protecting the sensitive data in its possession. Whether it’s proprietary business processes, internal communications, employee records, or information collected from your customers, your data is under a constant threat of theft or potential exploitation. And the consequences of such an unfortunate event should not
For most of the twentieth century, microfiche and microfilm were the preferred methods used to store images, blueprints, schematics, maps, and other important documents for extended periods of time. At the peak of its popularity, there was no other format with the same versatility or longevity. Microform technology made it possible to reduce documents on
Whether it’s customer/client details, financial records, proprietary company information, or employee files, most organizations eventually find themselves in possession of sensitive data. More often than not, a large percentage of that data is stored on paper.
The increased demand on HR departments to manage these documents added hours of manual data entry, which led to a litany of administrative issues including misfiled/lost records, compliance issues, and inefficient workflows. Thankfully, the source of these issues is well known: outdated paper-based records keeping.
For medical practices and healthcare facilities, meeting the needs of patients and providing quality care is a top priority. Unfortunately, this huge responsibility comes with a TON of paperwork. And the worst part? Medical practices are legally required to organize and store all of this documentation, some of which must be kept on file for
As we hurtle towards an increasingly digital world, modernizing your outdated paper processes is more important than ever. While immediate and secure access to vital information has become a basic requirement for any successful business, the need to protect your data from security breaches or leaks has also never been greater.
If you’ve ever thought about hiring a document scanning company to digitize your paper records, chances are you had a few questions about the process. And let’s be honest, handing over your business’s valuable and often confidential records to a complete stranger can be a pretty harrowing experience. Your clients, vendors, and employees are
Paper: The more of it you have, the harder it is to get rid of. For more than one hundred years, businesses have relied on paper as the main method of recording, storing, and distributing information. Trusted, tried and true, paper is often comfortable and familiar. Unfortunately, paper is also expensive to store, inefficient to