Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
As your business transitions from paper to digital recordkeeping, it’s important to consider how you will effectively tag, categorize, and retrieve your digital documents. In fact, organization is one of the most critical aspects of the scanning process. The effectiveness of your entire recordkeeping system hinges on how well it is executed. Proper tagging and
Today’s businesses are managing an unprecedented volume of information, making effective data management more crucial than ever. As more organizations transition to paperless record-keeping, the importance of properly categorizing and tagging documents grows in tandem with the increasing volume of information that needs to be stored and retrieved. Whether you’re migrating from paper to digital
Many businesses are abandoning paper-based record keeping methods in favor of the convenience and security provided by electronic document management. After all, a paperless world is simple, efficient, and environmentally friendly. However, transitioning from a paper to a digital filing system isn’t as straightforward as it may seem. There are many pitfalls that can be
When dealing with sensitive information, there’s no room for mistakes. This is especially true if your business manages PHI and PII. Maintaining these records can feel like a minefield, with a seemingly endless number of laws and regulations that must be followed to a tee in order to avoid legal penalties or compliance issues. Your
As more organizations lean into the convenience and efficiency of operating paperlessly, document imaging has risen as a pivotal and transformative service for organizations of all shapes and sizes. Document imaging serves as a bridge to a streamlined, clutter-free way of handling information, allowing businesses with extensive libraries of paper documents to modernize their record
In today’s highly competitive market, businesses are always looking for easy ways to streamline their operations and enhance efficiency. As a result, a growing number of companies are abandoning their paper record keeping systems in favor of more modern digital document management solutions. The switch to digital document management promises a wide array of benefits,
Clinical notes are one of the most important tools a mental health professional has at their disposal, tracking progress and recording important details about the health of their patients. From marriage and family therapists and case workers to psychologists and psychiatrists, most clinical professionals are governed by regulations that mandate the creation of clear, concise,
In the vast landscape of federal regulations and data privacy laws, the Gramm-Leach-Bliley Act, commonly referred to as GLBA, holds a pivotal role. In this article, we will unravel the importance of GLBA compliance, the negative implications of non-compliance, and how companies like SecureScan help businesses seamlessly align with its guidelines. What is the Gramm-Leach-Bliley
In today’s fast-paced world, keeping up with the tidal wave of business communications steaming in from every direction can be a daunting task. Even more so for businesses who receive a lot of postal mail. In a time where digital communication is king, physical mail can feel disorganized and chaotic by comparison, often falling short
In the healthcare industry, effective records management can be the difference between chaos and clarity, inefficiency and excellence, vulnerability and security. Healthcare organizations are tasked with handling an overwhelming number of records—from patient medical histories, test results, and treatment plans, to insurance information, billing records, and even staff employment data. However, the management of these