Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Even with the widespread use of digital accounting software, businesses still deal with a surprising amount of paper, especially when it comes to financial records. Invoices, receipts, payroll and tax documents, they tend to pile up quickly, making it harder to stay organized and keep track of financial transactions. Scattered financial records, some physical, some
Keeping mail secure might not be the first thing that comes to mind when thinking about HIPAA compliance, but for businesses that receive sensitive health information by mail, it’s a serious responsibility. Every piece of mail containing protected health information (PHI) needs to be handled with care, from the moment it’s received to when it’s
With more businesses moving away from paper and toward electronic recordkeeping, those that can’t transport their records offsite often feel stuck, unable to move forward with digitization. Whether it’s due to security concerns, legal requirements, or logistical challenges, going paperless can seem out of reach. This can quickly turn into a frustrating cycle. Records pile
Most business owners are aware of the challenges that come along with relying on paper records. Whether it’s the clutter they create or the inefficiency they bring to day to day tasks, paper problems often lurk in the back of their minds. However, there’s a common perception that addressing the problem requires a lot of
Healthcare practices have a lot of records to manage, and keeping them secure is one of their most important responsibilities. Attacks on personal information have become alarmingly common, with PHI (protected health information) being a prime target. The sensitive details contained in these records make them extremely valuable to data thieves and other bad actors.
In this article, we’ll break down the proposed changes to the HIPAA Security Rule, explain why they’re necessary, and share a few easy steps you can take to protect your patients’ information.
Eight new state privacy laws are going into effect in 2025, adding to the growing list of data protection regulations across the United States. After efforts to pass a federal data privacy law stalled in June of 2024, state legislatures stepped in to fill the gaps, creating a patchwork of rules that can be difficult
Medical practices are moving away from paper-based records in favor of electronic systems. Whether it’s to improve efficiency, meet compliance requirements, or enhance patient care, this transition is becoming standard across the medical industry. Electronic records offer several advantages for healthcare providers and their patients. They simplify organizing and accessing information, reduce the risk of
Most businesses go through big changes at one point or another. Whether it’s a merger, restructuring, relocation, or even just rapid growth, these kinds of events usually demand your full attention. For that reason, most people don’t put much thought into what is going to happen with their records. However, keeping them organized and accessible
It can be difficult to keep track of all the records generated during the hiring process. Its even more challenging when these records are a mix of paper and digital communications. Taking your HR department paperless is one of the most effective ways to simplify onboarding and streamline the management of records created in the process.