Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Record keeping is an essential part of running any business. In fact, a highly organized record keeping system can help your organization operate more efficiently, eliminate filing errors, meet your retention requirements, and so much more. However, properly managing your records is an expensive, frustrating, and often time-consuming process that siphons resources away from other
It’s unavoidable: Businesses have to deal with a ton of sensitive documents. Whether it’s customer information, employee records, or even trade secrets, it’s the business’ responsibility to keep these records confidential. However, paperwork is often passed back and forth between departments and sometimes, even between companies. And that can make it difficult to ensure that
As technology improves and the cost of digital storage plummets, a growing number of organizations are moving away from physical documents entirely, instead choosing to store their vital business data digitally in an electronic records system. And for good reason. Businesses who continue to rely on paper record-keeping suffer from reduced productivity, increased costs, and
Businesses rely on the information they collect to provide goods and services to their customers, and to drive important business-related decisions. They also need to store a ton of documentation, including employee records, financial records, and contracts, many of which must to be kept on file for an extended period of time in order to
What is one thing that every educational institution, from early education to higher learning has in common? The answer: Paperwork, and tons of it! On-boarding new students, hiring staff, and meeting fiduciary responsibilities generates a massive amount of documentation. And to make matters worse, complying with state guidelines and federal privacy laws like FERPA means
Businesses are often required to collect personally identifiable information from their customers, prospects, and employees as part of normal day to day operations. Once a business takes possession of this data, they are responsible for protecting it, and must adhere to the many laws and regulations enacted to protect PII and PHI. These regulations are
Microfilm was once considered to be the gold standard of information storage. At the peak of its popularity, no other storage medium came close to the convenience, affordability, and durability that microfilm was able to provide. For this reason, it has been widely adopted by government agencies, libraries, historical archives, and other institutions that require
One of the most crucial responsibilities that any business has is to protect the confidentiality of the sensitive data in its possession. While only a small part of a larger overall data protection program, shredding unnecessary/outdated documents is one of the simplest and most effective ways to ensure that sensitive data is protected against information
Optical character recognition (OCR) is technology that allows computer software to convert text found in a scanned document or image into machine-readable text. Anyone who has ever been to the airport, sent a letter in the mail, or deposited a check at an ATM has used OCR technology. The most common use of OCR technology
In early 2020, the COVID-19 pandemic arrived in the US. This once-in-a-century global event turned life as we know it completely on its head. As the virus spread, lock-downs swept across the country, and uncertainty was at an all-time high. Any business deemed as nonessential was forced to shut down, leaving employees wondering if and