Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Not long ago, microfilm was considered a breakthrough in records storage. It was widely adopted by libraries, government agencies, and businesses as the go-to solution for managing large amounts of information. For the first time, paper documents and photographs could be condensed onto small reels and fiche cards, an efficient, space-saving way to preserve records.
There is no better way to increase efficiency than to eliminate inefficient processes .
Records management is a big part of running a business. Between contracts, employee files, invoices, and financial reports, there’s always something new to file, and something else to retrieve. Staying organized helps you keep things running smoothly and prevents anything important from slipping through the cracks. But when you’re dealing with dozens or even hundreds
Mobile scanning apps have surged in popularity in recent years, and it’s easy to see why. With improvements in smartphone camera quality and a huge variety of free scanning apps available, capturing high-resolution images of your documents has never been easier. Whether it’s receipts, letters, artwork, IDs, or even family recipes, mobile scanning apps allow
Most business owners are aware of the challenges that come along with relying on paper records. Whether it’s the clutter they create or the inefficiency they bring to day to day tasks, paper problems often lurk in the back of their minds. However, there’s a common perception that addressing the problem requires a lot of
Completing a document scanning project is a huge leap toward a streamlined, digital future for your business. However, what comes next is equally important: taking advantage of everything there is to be gained from the process. From enhancing data security to modernizing the management and accessibility of your records, the post-scanning journey offers exciting opportunities
Switching from paper to electronic recordkeeping is a big change for any business. Not only will your office be more efficient and less cluttered, but you’ll also be able to eliminate many of the unnecessary expenses associated with paper recordkeeping. However, storing records digitally comes with its own costs, and being able to calculate and
Scanning your records is a big step toward a more organized and efficient way of managing information. But once the scanning is complete, what actually happens next? Many businesses aren’t entirely sure. Are the physical records automatically shredded? Can they get them back if they still need them? Are they stored somewhere securely, and for
The decision to downsize a business is never easy, but it’s often a necessary step for long-term success. Downsizing can help businesses lower their monthly expenses, improve operational efficiency, and adapt to a changing market. It also helps position them for the future by becoming leaner, more agile, and more resilient to changes in the
Clear and accurate patient records are essential for delivering quality care. Digitizing patient charts simplifies records management, giving clinicians immediate access to up-to-date information while reducing the manual labor required to maintain paper files.