Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Managing accounts payable comes with a lot of responsibilities. There are rules to follow, documents to keep organized, and payments that must be made on time, every time. When most of this work is done by hand, it puts extra pressure on AP staff and increases the chance of mistakes that may lead to delays
Local and state government offices have to manage vast and ever-increasing amounts of information. This includes everything from permits and public meeting records to financial files and employee documentation, each with rules for how long it must be kept. When these records are stored on paper or microfilm, it is difficult to know exactly what
Libraries and government agencies play an important role in preserving information that the public depends on. For many years, microfilm made that job easier, giving these institutions a way to store huge collections of records in a relatively small amount of space. As technology has changed, the way people interact with information has changed too.
Protecting patient information is a responsibility that every healthcare-related business takes seriously. As medical records continue to move from paper to digital formats, there are still risks to be aware of, including data breaches, cyberattacks, and mishandling of sensitive information. With more information stored and shared electronically, keeping these risks in view helps ensure that
Buying or selling a medical practice comes with a lot of moving parts, and one of the most important involves patient records. For many practices, those files still live on paper, tucked away in cabinets, storage rooms, or boxes, many of which haven’t been opened in years. When ownership changes hands, figuring out what to
When you’re in the process of switching from paper to electronic medical records, you’ll need to scan records that contain sensitive health information. Healthcare providers and the vendors they work with share responsibility for protecting that information, but you still need to take the lead in making sure that your patient’s records are handled in
For many businesses, recordkeeping feels like a chore, a byproduct of the countless records created each day. Because these records often contain sensitive information about customers, vendors, or employees, they need to be handled with care. As those records continue to pile up, keeping everything organized and secure can be difficult, especially when they’re stored
Running a seasonal business comes with its own set of challenges, and keeping track of records is one of them. When the spaces you use are only leased for part of the year, there isn’t always a convenient or secure place to keep important paperwork. Add in the challenges that come with hiring temporary staff,
Mobile scanning apps have surged in popularity in recent years, and it’s easy to see why. With improvements in smartphone camera quality and a huge variety of free scanning apps available, capturing high-resolution images of your documents has never been easier. Whether it’s receipts, letters, artwork, IDs, or even family recipes, mobile scanning apps allow
Schools generate an incredible amount of paperwork, and keeping it secure and organized is a full time responsibility. Student records, registration forms, HR documents, transportation files, and other paperwork can accumulate quickly, and in most cases, those records end up being stored in several different places or managed by separate teams. For busy staff dealing