Anyone who works with oversized documents regularly knows that converting them into digital files can be a painful but necessary process.
Whether you are looking for a way to create secure, permanent backups, or consolidate a physical archive to reduce storage requirements, a document scanning and indexing service is your best bet for consistent, high-quality large format document conversions.
But what are the special considerations that need to be made before starting the conversion process? As it turns out, it’s not all cut and dry.
What is the process of scanning a large format document?
Large format scanning differs from the standard scanning process primarily in the type of equipment used. Since most consumer-grade scanners are designed to handle legal and letter-size documents, a high-quality oversized scanner must be used to avoid splicing and editing multiple digital files together into a single image.
The scanning pipeline and workload is also a bit more involved and labor-intensive. Consider the case of engineering drawings or blueprints, both of which would typically be considered large format documents.
The size of these documents and the standard method of storage (most often rolled storage) adds additional handling, labor, and care requirements to the scanning process.
This is one of the main reasons why scanning large format documents is generally more involved and takes more time than converting a typical box of letter-size documents fed directly into the document feeder of a high-speed professional scanner.
What are large format documents?
Large format documents are any documents printed on paper larger than the “standard” sizes, including letter size (8.5″ x 11″) and legal size (8.5″ x 14″) sheets. A typical consumer-grade scanner will generally be limited to handling documents that fall within this range.
Of the two main paper size standards used in the US, ANSI is the accepted standard. Any sheet larger than class ANSI B is generally considered a large format document. Below are the ANSI specifications:
|ANSI Class||Paper Dimensions|
|ANSI A||8.5″ x 11″|
|ANSI B||11″ x 17″ (2 ANSI A sheets)|
|ANSI C||17″ x 22″ (4 ANSI A sheets)|
|ANSI D||22″ x 34″ (8 ANSI A sheets)|
|ANSI E||34″ x 44″ (16 ANSI A sheets)|
A few typical examples of a large format document would include:
- Architectural Blueprints
- Engineering diagrams/drawings
- Large non-standard book pages
- Newspaper sheets
Digital formats after conversion
Once your documents have been scanned and digitized, you will generally receive your files in one of the standard digital file formats you’re used to, including .PDF, .JPG, or lossless .TIF, making manipulation and storage no different than any other digital image.
In some cases, you may index your image files, making it easier to locate a particular file quickly when you need to.
High Resolution Files
Documents converted into high-resolution digital images are typically scanned in at 300dpi ( dots per inch). That means that for every inch of your document, a printer would output 300 small dots. These files offer significantly better image clarity at the expense of greater storage requirements. That said, due to steady technological improvements and decreased hard drive storage costs, digital storage is much more affordable long term than physical storage.
Where can I scan large format documents?
If you want to digitize blueprints or architectural drawings, your best bet is to hire a scanning company with large format scanning capabilities to handle the task. Typically, office supply stores that offer consumer-grade scanning and copying services lack the proper equipment required to handle documents outside of the standard ANSI A-D formats.
If you are ready to scan and convert your large format documents, contact us to get some free guidance and a quote for services. We regularly provide large format scanning services for engineering firms, architects, electrical engineers, and any other business that requires specialty scanning services.