Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Business owners often find that as their company grows, the number of invoices that need to be managed increases exponentially. Without hiring additional employees, it can be difficult to keep up with the demand, leading to missed payments, duplicated invoices, and data entry errors. These small errors can lead to big problems, including damaging vendor
With data breaches and identity theft on the rise, businesses and their customers face constant reminders of the consequences of poor data management. To counter this growing threat, many businesses are investing heavily in security and infrastructure to ensure that their sensitive data is properly protected. However, processes for properly destroying unnecessary data when it
Converting thousands of paper records into an efficient, user-friendly electronic record keeping system is no easy task. There are a lot of things that can go wrong along the way that can turn this process into a waking nightmare if you don’t know what you’re doing. That’s why many businesses choose to outsource their document
Many businesses are switching from paper record-keeping systems to electronic recordkeeping. But why take on such a seemingly complex and time-consuming process? If everything is working fine as it is, why make the change? The truth is, paper is an extremely inefficient way of managing information, and businesses that still rely on it are at
Record keeping is an essential part of running any business. In fact, a highly organized record keeping system can help your organization operate more efficiently, eliminate filing errors, meet your retention requirements, and so much more. However, properly managing your records is an expensive, frustrating, and often time-consuming process that siphons resources away from other
When dealing with sensitive personal information, there’s no room for error. Business owners are responsible with protecting this data, whether it’s financial records, health information, or legal paperwork. A single mistake, such as losing a document containing someone’s personally identifiable information (PII) can lead to serious consequences, potentially exposing your business to data breaches, legal
As technology improves and the cost of digital storage plummets, a growing number of organizations are moving away from physical documents entirely, instead choosing to store their vital business data digitally in an electronic records system. And for good reason. Businesses who continue to rely on paper record-keeping suffer from reduced productivity, increased costs, and
Businesses have to manage a lot of information, including employee records, financial reports, contracts, and everything in between. Whether it’s serving your customers, managing your workforce, or making financial decisions, keeping this data organized and accessible is extremely important. On top of that, many business records need to be kept for many years for legal
Educational institutions generate an overwhelming amount of paperwork, from onboarding students and hiring staff to meeting compliance requirements under laws like FERPA. Scanning student records provides a solution, streamlining record management while improving accessibility and security.
Collecting personal information is a normal part of doing business. Whether it’s from customers, employees, or vendors, most businesses handle sensitive data that needs to be protected. Once this information is collected, it’s a business’s responsibility to keep it safe, and complying with data privacy laws is one of the best ways to do it.