Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Keeping records organized and easy to access is an important part of running a business. It helps you find things like contracts and customer invoices quickly when you need them, minimizes the risk of mishandling sensitive personal information, and makes meeting your record retention requirements easier and less stressful. Managing records manually, especially paper records,
When dealing with sensitive personal information, there’s no room for error. Business owners are responsible with protecting this data, whether it’s financial records, health information, or legal paperwork. A single mistake, such as losing a document containing someone’s personally identifiable information (PII) can lead to serious consequences, potentially exposing your business to data breaches, legal
As digital storage becomes more affordable and accessible, many businesses are moving away from physical documents altogether, choosing instead to store their records electronically. This makes sense, because as we all know, paper-based recordkeeping results in lower productivity, higher costs, and and poor data security. However, it can be difficult for those with a large
Businesses generate more records than ever before. From employee files and financial reports to contracts and customer data, the amount of information that needs to be managed grows every day. Without proper records management practices in place, that growing volume can start to feel like an avalanche. Employees end up spending half their time searching
Educational institutions generate an overwhelming amount of paperwork, from onboarding students and hiring staff to meeting compliance requirements under laws like FERPA. Scanning student records provides a solution, streamlining record management while improving accessibility and security.
Collecting personal information is a normal part of doing business. Whether it’s from customers, employees, or vendors, most businesses handle sensitive data that needs to be protected. Once this information is collected, it’s a business’s responsibility to keep it safe, and complying with data privacy laws is one of the best ways to do it.
Microfilm was once considered to be the gold standard of information storage. At its peak, no other storage medium could match its convenience, affordability, and durability. Government agencies, libraries, and historical archives relied on it for long-term data storage, and even today, microfilm and microfiche are still in use. Even though most people have switched
Protecting sensitive information is one of the most important responsibilities any business has. Shredding outdated or unnecessary documents is a simple and effective way to prevent information theft or accidental leaks. It’s a small but critical part of a larger data protection plan. Properly disposing of confidential documents can help reduce the risk of a
Optical character recognition (OCR) is specialized software designed to recognize and extract text from images or scanned documents. By converting physical text into machine-readable data, OCR makes it possible to search, edit, and process the contents of scanned documents using word processing software. This makes it an essential tool for anyone looking to digitize paper
Over the last few years, the landscape of work and employment has undergone a dramatic shift. Working remotely, which traditionally has only been an option for a small percentage of people, has exploded in popularity, capturing the attention of employers of all different shapes and sizes. And while there are a number of fairly obvious