Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Educational institutions generate an overwhelming amount of paperwork, from onboarding students and hiring staff to meeting compliance requirements under laws like FERPA. Scanning student records provides a solution, streamlining record management while improving accessibility and security.
Preserving irreplaceable historical and cultural records is essential for safeguarding our shared history. These fragile documents are highly vulnerable to the effects of time, making their digitization a critical step in ensuring long-term accessibility and protection.
Managing medical records is a significant challenge for healthcare facilities, which must handle an overwhelming amount of paperwork on top of standard business documents. Medical records scanning offers a practical solution, helping practices streamline workflows, improve accessibility, and focus on providing quality patient care.
Managing paper records has been a longstanding practice, but it comes with significant challenges. From rising storage costs to inefficiencies in organization and access, paper can hold businesses back. Outsourced document conversion services provide a practical solution, helping companies streamline processes and transition to secure, searchable digital records.
Maintaining accurate and accessible records is crucial for law enforcement agencies, from police departments to probation offices. Scanning services help streamline record management, ensuring officers and staff can access the information they need quickly and securely, whether in the office or out in the field.
With data breaches and identity theft on the rise, businesses and their customers face constant reminders of the consequences of poor data management. To counter this growing threat, many businesses are investing heavily in security and infrastructure to ensure that their sensitive data is properly protected. However, processes for properly destroying unnecessary data when it
When it comes to federal regulations and data privacy laws, the Gramm-Leach-Bliley Act (GLBA) often flies under the radar. Yet, for businesses that handle financial records, compliance with this law is critically important. The goal of this article is to explain why, the negative implications of non-compliance, and how digitizing your financial records can help
Data security is a top priority for most businesses, and for good reason. From customer data to internal business documents, properly managing sensitive information is an important part of running a business. However, protecting records stored on paper presents a number of challenges. Paper documents can be easily lost, damaged, or misplaced, and controlling access
Documents often contain sensitive information, from personal data to financial details, that needs to be kept confidential. In many cases, though, these documents still need to be shared with others, whether it’s within a legal team, regulatory bodies, or even courts. Redaction helps protect privacy by removing or obscuring specific details that shouldn’t be disclosed
For many businesses, managing invoices can feel like an uphill battle. Paper invoices pile up on desks, while digital ones are lost in a sea of email threads. Keeping everything organized and efficient is no easy task, but invoice scanning can make it a whole lot easier. Invoice scanning is a straightforward yet effective way