Frequently Asked Document Management Questions

We’ve accumulated the most common questions new customers have when looking to outsource their document management.

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The number of documents that fit inside a bankers box varies depending on the type of paper stored, the presence of file folders and spacers, and the density of documents inside the box.

On average, you will find approximately 2,200 to 2,500 sheets of paper inside a standard bankers box (12″ x 15″ x 10″). You can multiply this number by the number of boxes you have to get a rough estimate of the total number of documents you need to scan.

A long bankers box (24 x 15 x 10), sometimes referred to as a transfer file box can store approximately 4,500 – 5,000 documents.

No. Vision360 Enterprise is a cloud-based software, so there is no need to purchase any additional equipment or software to implement accounts payable automation.

Vision360 is compatible with most major ERP systems, including NetSuite, Oracle, SAP, QAD, Lawson, PeopleSoft, Sage, MS Dynamics, Infor, Meditech, JD Edwards, Sungard, and AS400.

SecureScan can help you securely digitize your backlog of invoices for integration into Vision360 with our accounts payable invoice scanning service.

We can scan any document up to 60″ in width or length which covers ANSI E and ARCH E documents.

The best formats for scanning and storing large format documents are PDF (Portable Document Format) and TIFF (Tagged Image File Format). Both formats offer excellent image quality, searchable metadata, and high compatibility.

Choosing between these two options depends largely on your requirements, such as the intended use of the scanned document, image quality, file size, and whether the document contains only text, images, or a combination of both. Read more about the differences between PDF and TIFF files.

Yes! We have been fulfilling government scanning contracts since 2003 and are comfortable with government bidding and RFPs.

Document scanning can significantly enhance efficiency in auto dealerships by converting bulky paper records like service orders and sales agreements into digital files. This not only saves space but also makes it easier to access and manage important information, aiding in compliance and customer service.

Yes, for auto dealerships, the cost of maintaining paper files often exceeds the cost of digital storage. Document scanning reduces physical storage needs and enhances data retrieval efficiency, providing a cost-effective solution for managing dealership records.

After scanning, you can choose to have the original documents returned for storage or securely destroyed using our NAID AAA certified shredding service. We also provide a certificate of destruction for your records.