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SecureScan
Website https://www.securescan.com
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SecureScan is a leading provider of affordable, high quality document management solutions, including document imaging and scanning, on site document shredding, digital mailroom service, and more. With technical expertise and superior customer support, we craft customized solutions that save money while solving operational inefficiencies.Articles
Many businesses and government institutions rely on PDFs to share important documents with the public. Policies, forms, reports, public notices, training materials, and guides are often distributed in PDF format because they’re easy to share, easy to open, and they keep formatting consistent from one device to the next. The problem is that many PDFs
While most engineering and manufacturing work now starts digitally, using CAD and other design software, many engineers still rely on older drawings created long before digital tools were standard. Many of these designs represent active equipment, structures, and systems that are still in use today. In some cases, they may be the only record of
Accessibility has been part of New York’s digital standards for a long time, but many state agencies, schools, and other groups that share information with the public are taking a closer look at how those expectations apply to them. Recent federal rules, along with updates from the State of New York, have brought more attention
Most businesses know that scanning their records would make life easier, but the assumptions surrounding the process often prevent them from moving forward. Scanning records en masse can feel like a massive undertaking, something that demands perfect organization, weeks of planning, and a major disruption to day-to-day business. Those kinds of misconceptions tend to push
As expectations around digital access continue to grow, information needs to be presented in ways that support wide access and independent use. PDFs are the go-to format for distributing information that needs to display consistently across devices, especially within government, education, and healthcare environments. Their broad compatibility makes them ideal for publishing official documents, distributing
Local and state government offices have to manage vast and ever-increasing amounts of information. This includes everything from permits and public meeting records to financial files and employee documentation, each with rules for how long it must be kept. When these records are stored on paper or microfilm, it is difficult to know exactly what
When medical practices transition from paper to electronic medical records, they need to digitize files that contain sensitive patient health information. In many cases, a professional scanning company like SecureScan is brought in to handle that process. Healthcare providers and the vendors they work with share responsibility for protecting patient privacy. That said, the responsibility
Running a seasonal business comes with its own set of challenges, and keeping track of records is one of them. When the spaces you use are only leased for part of the year, there isn’t always a convenient or secure place to keep important paperwork. Add in the challenges that come with hiring temporary staff,
Schools generate an incredible amount of paperwork each year. Student registration forms, enrollment records, HR files, transportation documents, and countless other records move through offices across the district, all of which need to be organized, accessible, and secure at all times. For staff already balancing a busy school calendar, managing these records often competes with
Keeping your records organized and accessible can be complicated when you use both paper and digital files at the same time. For many, that mix happens naturally, starting in one department, with one type of record, or after introducing a new system. Before long, paper and digital records are both part of your day-to-day work.