Article Category
Document Scanning & Data Capture
Everything you need to know about the benefits of document scanning.
Get tips and tricks to help you better manage your data and rid your organization of antiquated paper processes. Learn about the advantages of going paperless.
Government agencies manage an enormous volume of records, from business licenses and permits to financial and historical documents. Scanning these records helps agencies preserve important records, improve efficiency, and reduce reliance on physical storage.
Protecting the confidentiality of patient information is a top priority in healthcare. As medical records continue to move from paper to digital formats, the risks of data breaches, cyberattacks, and mishandling of sensitive information have only increased. Healthcare providers, insurers, and any other businesses that handle medical records need to follow strict guidelines to ensure
Moving paper records to an off-site facility for scanning isn’t always practical. Some documents might be too fragile to transport, while others might contain sensitive information that’s better kept under your direct control. In some cases, regulations may even require files to remain on-site, leaving off-site scanning off the table entirely. Whatever the reason, sending
With more businesses moving away from paper and toward electronic recordkeeping, those that can’t transport their records offsite often feel stuck, unable to move forward with digitization. Whether it’s due to security concerns, legal requirements, or logistical challenges, going paperless can seem out of reach. This can quickly turn into a frustrating cycle. Records pile
When it’s time to digitize your documents, one of the most important and often misunderstood choices you’ll need to make is the resolution of your scans. This decision directly affects the quality of your digital files and how useful they’ll be once scanned. Whether you’re preserving historical documents, creating backups of business records, or converting
So, your business has decided to go paperless, and that means digitizing all your existing records. One of the first decisions you’ll need to make is who will handle your project. There’s a lot to think about, like how many records you need to scan, whether they include sensitive or confidential information, and any legal
As digital storage becomes more affordable and accessible, many businesses are moving away from physical documents altogether, choosing instead to store their records electronically. This makes sense, because as we all know, paper-based recordkeeping results in lower productivity, higher costs, and and poor data security. However, it can be difficult for those with a large
Transforming paper records into a well-organized, easy-to-use digital archive is no small task. Without the right experience or equipment, the process can quickly become overwhelming, and there’s a lot that can go wrong along the way. That’s why many businesses choose to outsource their document scanning projects to a professional company like SecureScan. Working with
The increased demand on HR departments to manage these documents added hours of manual data entry, which led to a litany of administrative issues including misfiled/lost records, compliance issues, and inefficient workflows. Thankfully, the source of these issues is well known: outdated paper-based records keeping.
Along with laws that protect employee rights, labor rules, and safety protections, all of which have their own detailed requirements, employers must adhere to strict employee data retention requirements to keep the business compliant and in good standing.