Massachusetts state agencies, municipalities, and qualifying organizations can use the FAC126 Statewide Contract to procure document scanning, digitization, records management, and secure shredding services.
As an approved FAC126 vendor, SecureScan gives eligible organizations a direct path to move records management projects forward through an established statewide contract.
Whether you need to digitize boxed files, convert microfilm, scan oversized maps, or securely destroy expired records, FAC126 provides pre-negotiated contract terms and established ceiling pricing to help move the project forward.
What Is FAC126?
FAC126 is the official Massachusetts Statewide Contract for Records Management, Digitization, and Archiving Services.
The Commonwealth has already completed the statewide solicitation and contracting process and established a roster of approved providers. This gives participating organizations a streamlined way to request quotes, compare vendors, and purchase covered services without starting a new vendor solicitation from scratch.
The contract covers a broad range of records services, including document scanning, offsite storage, retrieval, microfilm and microfiche conversion, transportation, records management, and secure destruction.
What Types of Records Can Be Digitized Through FAC126?
Public organizations manage files spread across multiple departments, storage rooms, off-site facilities, and legacy media.
FAC126 supports digitization projects involving:
- Standard Paper Records: Administrative files, departmental documents, case files, and boxed records
- Microform Media: Microfilm reels, microfiche jackets, and aperture cards
- Large-Format Documents: Maps, engineering drawings, site plans, and blueprints
- Specialized & Fragile Records: Bound volumes, historical archives, and vital records
Image Capture and Indexing
Digitization through FAC126 turns physical records into organized, searchable digital files. Depending on project requirements, services include:
- Logical File Structure: Preparing records for import into an existing Document Management System (DMS), records repository, or cloud platform
- Optical Character Recognition (OCR): Converting scanned text into searchable PDFs
- Custom Indexing & Metadata: Organizing files by record type, date, name, case number, or other identifying information
Put FAC126 to Work for Your Records
FAC126 makes it easier for Massachusetts public entities to modernize records management through approved vendors.
Digitizing physical records can help organizations:
Find Information Faster
Search digital files instead of manually retrieving boxes, folders, or microfilm reels.
Improve Cross-Department Access
Give authorized staff secure access to the same records across offices and locations.
Reclaim Physical Space
Free up space used for filing cabinets, storage rooms, and boxed archives.
Preserve Fragile Records
Reduce handling of historical, aging, or frequently accessed documents.
Standardize Organization
Apply consistent naming conventions, custom indexing, and logical file structures.
Support Retention Requirements
Organize and manage records throughout their required retention periods.
Improve Response Times
Locate records more efficiently for internal requests, audits, legal matters, and public records requests.
For organizations planning a conversion project, FAC126 provides an established framework for moving from planning to execution.
Secure Handling From Pickup Through Delivery
Public records often contain sensitive information such as PII, medical records, and financial information. For that reason, protecting those records remains a priority from the moment documents leave your facility through final digital delivery.
SecureScan uses documented chain-of-custody procedures to track records throughout the project, along with secure transportation, controlled facility access, HIPAA-trained technicians, and quality-control procedures designed to protect information during the scanning process.
Depending on project requirements, services can also include on-site scanning, scan-on-demand access, secure file delivery, and certified document destruction once records are approved for disposal.
The result is a controlled process that helps protect your records while they are being converted into a more accessible digital format.
Start Your Document Scanning Project With SecureScan
FAC126 simplifies procurement. SecureScan simplifies project execution.
Our team can help evaluate your records, define the project scope, determine scanning and indexing requirements, coordinate secure pickup or on-site scanning, and prepare the finished files for delivery or import into your existing system.
Whether the project involves boxed paper files, microfilm, oversized maps, or archival materials, we can help plan the process around your records, access needs, and existing systems.
As an approved FAC126 vendor, SecureScan gives Massachusetts agencies and qualifying organizations a more direct path from project planning to completed digitization.
Contact SecureScan to discuss your upcoming document scanning project or request a free quote to get started.
