Frequently Asked Questions

What Kinds of Documents Can My Accounting Firm Scan?

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Our scanning service enables accounting firms to convert a wide range of essential business documents into digital formats, centralizing data for easier access. Here are some of the document types that can be converted:

  • Tax Records: Personal and business tax returns, W-2 and 1099 forms, along with supporting documents like receipts and invoices.
  • Financial Statements: Balance sheets, income statements, and cash flow statements, offering a full view of financial health.
  • Payroll Data: Employee salaries, bonuses, and other compensation, often linked with Social Security numbers and direct deposit details.
  • Banking and Investment Records: Account statements, investment portfolios, and transaction histories crucial for financial planning.
  • Audit Trails: Documentation from audits, containing sensitive data noted during the auditing process.
  • Client Data: Personal identification details, such as names and addresses, used for risk assessment or financial planning.
  • Legal Documents: Contracts, agreements, or court documents relevant to tax status or financial obligations.
  • Business Records: Operational data, sales figures, and proprietary financial models.
  • Receipts and Invoices: Digital and physical records of business or personal expenses.
  • Correspondence: Emails, letters, and memos containing sensitive information discussed with clients or third parties.
  • Business Filings: Documents filed with government entities, including incorporation articles and annual reports.
  • Accounts Payable: Records of business payments to vendors, containing sensitive bank and agreement details.
  • Audit Worksheets: Essential records for auditors, often with sensitive financial data and insights on internal controls.
  • Proxy Statements: Disclosures sent to shareholders, usually with executive compensation and strategic information.
  • Evidential Documents: Files, such as court orders or emails, that support or dispute financial claims.
  • Loan Documents: Promissory notes, mortgage agreements, and other loan documents with sensitive financial information.
  • Advisory Letters: Specialized advice documents, containing sensitive company or client information.
  • Personnel Files: Employee files, with sensitive information protected by company policy and law.
  • Purchase Orders: Authorizations for purchases, including pricing and vendor details.

Each of these documents often contains sensitive data, which requires secure handling, storage, and strict security protocols for protection.

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