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SecureScan
Website https://www.securescan.com
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SecureScan is a leading provider of affordable, high quality document management solutions, including document imaging and scanning, on site document shredding, digital mailroom service, and more. With technical expertise and superior customer support, we craft customized solutions that save money while solving operational inefficiencies.Articles
Managing the many records generated each year by the fire department can be challenging. From personnel files and training certifications to incident reports, maintenance logs, and meeting minutes, there’s a lot of paperwork to keep track of. Throw in a few large format documents like building plans, maps, and blueprints, and it’s easy to see
Between property files, contracts, architectural drawings, and financial documents, the amount of records that need to be kept can overwhelm even the most organized HOA board or property manager. These records often end up stuffed into banker’s boxes, tucked away in filing cabinets, or scattered across different locations, making them difficult to track down when
Completing a scanning project is a big milestone. After all the time and effort that goes into planning, preparation, and execution, it feels really good to have all your records stored digitally in one place. But the end of your project is also a new beginning. As your employees start to use your system, they’ll
Many businesses end up with far more records than they can reasonably store on-site. Filing cabinets fill quickly, boxes stack up in every available corner, and before long, the only practical solution is to send them to an off-site storage facility. While this can solve the immediate space problem, storing records with a third-party provider
Providing quality care to your residents means staying on top of a long list of recordkeeping responsibilities. Whether it’s health records and medication charts, financial documents, intake paperwork, or employee files, there’s a constant stream of paperwork moving through your facility. Every record plays a role in supporting your team’s daily work, but the sheer
Not every business can go completely paperless, and that’s okay. Whether it’s due to budget constraints, long-standing processes, or just the nature of the records themselves, a lot of teams end up managing a mix of both paper and digital files. That kind of setup, where some documents are stored digitally while others remain on
Keeping up with all the paperwork can be a challenge for church staff. Alongside donation records, financial reports, and operational documents, there are also facility maintenance logs, volunteer schedules, historical records, and more to keep track of. In many cases, these records end up stored in file cabinets, or packed away in a basement or
It’s easy to see why some businesses choose to hold onto their records indefinitely. It can be hard to keep track of the different rules that apply to various types of records, especially when those rules change depending on the document itself, the state where your business operates, or how long it’s been on file.
Most businesses find recordkeeping challenging, but nonprofits have even more to deal with. In addition to the HR records, financial documents, and customer files that other businesses need to keep track of, there’s also grant paperwork, donor records, board meeting minutes, and other documentation unique to nonprofits. It’s a lot to keep up with, and
While digital recordkeeping has become much more popular in recent years, many businesses still need to use paper. Service businesses often use paper invoices and work orders on job sites. Signed contracts and agreements are still common and need to be kept on file for many businesses. Government offices like the DMV use paper forms